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DEFINE EMPLOYEE CONTACTS#

All people related to the individual employee may be entered on the Define Employee Contacts (IECT) screen:

• Spouse
• Dependents
• Beneficiaries
• Emergency Notification

Contact data is stored in the P2K_HR_CONTACTS and P2K_HR_CONTACT_ROLES tables.

Last Name

This is the surname of the contact. Last_Name is a mandatory 50-character alphanumeric field you must manually enter.

First Name

This field provides the first name used by the contact. First_Name is a mandatory 50-character alphanumeric field you must manually enter.

Phone #

This is the daytime phone number for the contact. Phone_Number is an optional 20-character alphanumeric field you must manually enter.

Extn

This is the daytime extension number for the contact. Phone_Extension is an optional 16-character alphanumeric field you must manually enter.

Dependent

Emerg Contact

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Identity Tab#

Identity#

Salutation

Salutation is the usual form of address for the contact. Salutation is an optional fixed lexicon (X_SALUTATION).

First Name

This is the first name used by the contact. First_Name is a mandatory 50-character alphanumeric field you must manually enter.

Middle Name

This is the contact's middle name or initials. Middle_Name is an optional 50-character alphanumeric field you may manually enter.

Last Name

This is the surname of the contact. Last_Name is a mandatory 50-character alphanumeric field you must manually enter.

Rank

This is the name extension e.g. Jr., Sr., III, etc. Rank is an optional fixed lexicon (X_RANK) you may use to look up the value.

Language

Indicates the contact's language of preference for communication/correspondence. Language_Code is a mandatory fixed lexicon (X_LANGUAGE_CODE) you may use to look up to choose a value.

Title

If the contact has a title, that title should be indicated here.

Private Contact

If the ‘Private Contact’ toggle is ON, this contact is a private contact of the user who created it. If the toggle is OFF, any user may access the contact information. Private_Item is an optional toggle field.

Personal#

Gender

This field indicates whether the contact is male or female. Gender is a mandatory fixed lexicon (X_GENDER).

Birth Date

This field provides the date of birth of the contact person (used for tax and benefit purposes). This is not usually needed for business contacts. Birth_Date is an optional date you may manually enter or use the calendar (F9) for any date changes may occur.

Gov't Code Origin

This field identifies the country that generated the employee’s government code. Govt_Code_Origin is a mandatory fixed lexicon (X_GOVT_CODE_ORIGIN).

Gov't Code

Gov’t Code is the contact's government identification number (SSN/SIN). U.S.A.: Social Security Number (SSN) of the contact. Canada: Social Insurance Number (SIN) of the contact. Government_Code is a mandatory 16-character alphanumeric field you must manually enter.

Relation

Relation describes the relationship of a person to the employee or you with whom they are associated. Relation is an optional fixed lexicon (X_RELATION) you may use to look up the value.

Security Level

Security level is a security feature that provides the ability to control access to contact information. Only a user with the appropriate security level, matching (or higher than) the level of the contact will be able to see the contact information. Security_Level is an optional fixed lexicon (X_SECURITY_LEVEL) you may use the look up the value.

Employer

This field provides the name of the contact's employer. Employer is an optional 50-character alphanumeric field you may manually enter.

Student Indicator

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Address Tab#

Primary Address#

Primary Address 1

This is the home address (street or rural route or concession #) of the contact person. Address_Line_1 is an optional 50-character alphanumeric field you must manually enter.

Primary Address 2

This field provides the second line of address, used for PO Box # or special delivery instructions. Address_Line_2 is an optional 50-character alphanumeric field you must manually enter.

City

This field refers to the city, district or township name where the contact person resides. Locality is an optional 50-character alphanumeric field you may manually enter.

State/Prov

This is the standard abbreviation of the state or province of the contact’s address. State_Province from P2K_CM_STATE_PROVINCES is a mandatory 16-character alphanumeric field you must manually enter or use the LOV (F9).

Zip/Postal

U.S.A.: Zip Code. Canada: Postal Code. Zip_Postal is a 16-character alphanumeric optional field you may manually enter.

Mailing Address#

Mail Address 1

This field holds the home or business address (street or rural route or concession #). Mail_Address_Line_1 is an optional 50-character alphanumeric field you must manually enter.

Mail Address 2

This is the second line of address, used for PO Box # or special delivery instructions. Mail_Address_Line_2 is an optional 50-character alphanumeric field you must manually enter.

City

Locality refers to the city, district or township name of the mailing address. Mail_Locality is an optional 50-character alphanumeric field that you may manually fill.

State/Prov

This is the standard abbreviation for the state or province of the contact’s address. State_Province from P2K_CM_STATE_PROVINCES is a mandatory 16-character alphanumeric field a user must manually enter or use the LOV (F9).

Zip/Postal

U.S.A.: Zip Code. Canada: Postal Code. Mail_Zip_Postal is an optional 16-character alphanumeric field you may manually enter.

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Other tab#

Phone#

Phone Number

This is the daytime phone number for the contact person. Phone_Number is an optional 20-character alphanumeric field you must manually enter.

Ext.

This field holds the daytime extension number for the contact. Phone_Extension is an optional 16-character alphanumeric field you must manually enter.

Alt. Phone Number

This is the alternative phone number (if applicable) for the contact. Alt_Phone_Number is an optional 20-character alphanumeric field you must manually enter.

Ext.

This field provides an alternative phone extension (if applicable) for the contact. Alt_Phone_Extn is an optional 16-character alphanumeric field you must manually enter.

Cellular Number

This is the cellular, portable or mobile phone number for the contact person. Cellular_Number is an optional 20-character alphanumeric field you must manually enter.

Fax Number

This field provides the facsimile number of the contact. Fax_Number is an optional 20-character alphanumeric field you must manually enter.

Email Address

This is the email address of the contact. Email_Address is an optional 50-character alphanumeric field you must manually enter.

Web Address

If the contact has a web site, this is the address for the website. Web_Address is an optional 50-character alphanumeric field you must manually enter.

Contact Type

Contact Type indicates whether this is an employee contact (spouse, emergency contact, dependent or beneficiary), or a business contact (business or personal) of the user. Contact_Type is a mandatory fixed lexicon (X_CONTACT_TYPE).