Wiki: IECT

DEFINE EMPLOYEE CONTACTS
Identity Tab
Address Tab
Primary Address
Mailing Address
Other tab
Phone
Notes

DEFINE EMPLOYEE CONTACTS#

All people related to the individual employee may be entered on the Define Employee Contacts (IECT) screen:

Spouse
Dependents
Beneficiaries
Emergency Notification

Contact data is stored in the P2K_HR_CONTACTS and P2K_HR_CONTACT_ROLES tables.

Workflows are available for the Benefit Recipients table (WF_BBR). Note that only Official BE Enrollment Detail records will be picked up in the workflows.

Last Name: This is the surname of the contact.

First Name: This field provides the first name used by the contact.

Phone #: This is the daytime phone number for the contact.

Extn: This is the daytime extension number for the contact.

Contact Status: This is the status of the employee’s contact.

Dependent

Emerg Contact

Identity Tab#

Salutation: Salutation is the usual form of address for the contact.

First Name: This is the first name used by the contact.

Middle Name: This is the contact's middle name or initials.

Last Name: This is the surname of the contact.

Rank: This is the name extension e.g. Jr., Sr., III, etc.

Language: Indicates the contact's language of preference for communication/correspondence.

Title: If the contact has a title, that title should be indicated here.

Gender: This field indicates whether the contact is male or female.

Birth Date: This field provides the date of birth of the contact person (used for tax and benefit purposes). This is not usually needed for business contacts.

Gov't Code Origin: This field identifies the country that generated the employee’s government code.

Gov't Code: Gov’t Code is the contact's government identification number (SSN/SIN). U.S.A.: Social Security Number (SSN) of the contact. Canada: Social Insurance Number (SIN) of the contact.

Relation: Relation describes the relationship of a person to the employee or you with whom they are associated.

Security Level: Security level is a security feature that provides the ability to control access to contact information. Only a user with the appropriate security level, matching (or higher than) the level of the contact will be able to see the contact information.

Employer: This field provides the name of the contact's employer.

Private Contact: If the ‘Private Contact’ toggle is ON, this contact is a private contact of the user who created it. If the toggle is OFF, any user may access the contact information.

Disabled Indicator: This toggle indicates the contact is a Disabled Member. This toggle is used by the Open Enrollment logic in Benefit Self Service.

Student Indicator: This toggle is used to indicate if the contact is a student. This toggle is used by logic for the Open Enrollment process in Benefit Self Service.

Student Until: This date field is used to indicate the last date the contact is considered a student. This field is used for the Open Enrollment process in Benefit Self Service.

Address Tab#

Primary Address#

Primary Address 1: This is the home address (street or rural route or concession #) of the contact person.

Primary Address 2: This field provides the second line of address, used for PO Box # or special delivery instructions.

City: This field refers to the city, district or township name where the contact person resides.

State/Prov: This is the standard abbreviation of the state or province of the contact’s address.

Zip/Postal: U.S.A.: Zip Code. Canada: Postal Code.

Mailing Address#

Mail Address 1: This field holds the home or business address (street or rural route or concession #).

Mail Address 2: This is the second line of address, used for PO Box # or special delivery instructions.

City: Locality refers to the city, district or township name of the mailing address.

State/Prov: This is the standard abbreviation for the state or province of the contact’s address.

Zip/Postal: U.S.A.: Zip Code. Canada: Postal Code.

Other tab#

Phone#

Phone Number: This is the daytime phone number for the contact person.

Ext.: This field holds the daytime extension number for the contact.

Alt. Phone Number: This is the alternative phone number (if applicable) for the contact.

Ext.: This field provides an alternative phone extension (if applicable) for the contact.

Cellular Number: This is the cellular, portable or mobile phone number for the contact person.

Fax Number: This field provides the facsimile number of the contact.

Email Address: This is the email address of the contact.

Web Address: If the contact has a web site, this is the address for the website.

Contact Type: Contact Type indicates whether this is an employee contact (spouse, emergency contact, dependent or beneficiary), or a business contact (business or personal) of the user.

Notes #

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