DEFINE EMPLOYEE CONTACTS#

All people related to the individual employee may be entered on the Define Employee Contacts (IECT) screen:

• Spouse
• Dependents
• Beneficiaries
• Emergency Notification

Contact data is stored in the P2K_HR_CONTACTS and P2K_HR_CONTACT_ROLES tables.

Workflows are available for the Benefit Recipients table (WF_BBR). Note that only Official BE Enrollment Detail records will be picked up in the workflows.

Last Name

This is the surname of the contact.

First Name

This field provides the first name used by the contact.

Phone #

This is the daytime phone number for the contact.

Extn

This is the daytime extension number for the contact.

Contact Status

This is the status of the employee’s contact.

Dependent

This is a derived field that will be populated based on selecting the contact type "Beneficiary" on the Contact Role.

Dependent

This is a derived field that will be populated based on selecting the contact type "Dependent" on the Contact Role.

Emerg Contact

This is a derived field that will be populated based on selecting the contact type "Emergency Contact" on the Contact Role.

Spouse

This is a derived field that will be populated based on selecting the contact type "Spouse" on the Contact Role.

---

Identity Tab#

Salutation

Salutation is the usual form of address for the contact.

First Name

This is the first name used by the contact.

Middle Name

This is the contact's middle name or initials.

Last Name

This is the surname of the contact.

Rank

This is the name extension e.g. Jr., Sr., III, etc.

Language

Indicates the contact's language of preference for communication/correspondence.

Title

If the contact has a title, that title should be indicated here.

Gender

This field indicates whether the contact is male or female.

Birth Date

This field provides the date of birth of the contact person (used for tax and benefit purposes). This is not usually needed for business contacts.

Gov't Code Origin

This field identifies the country that generated the employee’s government code.

Gov't Code

Gov’t Code is the contact's government identification number (SSN/SIN). U.S.A.: Social Security Number (SSN) of the contact. Canada: Social Insurance Number (SIN) of the contact.

Relation

Relation describes the relationship of a person to the employee or you with whom they are associated.

Security Level

Security level is a security feature that provides the ability to control access to contact information. Only a user with the appropriate security level, matching (or higher than) the level of the contact will be able to see the contact information.

Employer

This field provides the name of the contact's employer.

Private Contact

If the ‘Private Contact’ toggle is ON, this contact is a private contact of the user who created it. If the toggle is OFF, any user may access the contact information.

Disabled Indicator

This toggle indicates the contact is a Disabled Member. This toggle is used by the Open Enrollment logic in Benefit Self Service.

Student Indicator

This toggle is used to indicate if the contact is a student. This toggle is used by logic for the Open Enrollment process in Benefit Self Service.

Student Until

This date field is used to indicate the last date the contact is considered a student. This field is used for the Open Enrollment process in Benefit Self Service.

Dependent

This is a derived field that will be populated based on selecting the contact type "Beneficiary" on the Contact Role.

Dependent

This is a derived field that will be populated based on selecting the contact type "Dependent" on the Contact Role.

Emerg Contact

This is a derived field that will be populated based on selecting the contact type "Emergency Contact" on the Contact Role.

Spouse

This is a derived field that will be populated based on selecting the contact type "Spouse" on the Contact Role.

---

Address Tab#

Primary Address#

Primary Address 1

This is the home address (street or rural route or concession #) of the contact person.

Primary Address 2

This field provides the second line of address, used for PO Box # or special delivery instructions.

City

This field refers to the city, district or township name where the contact person resides.

State/Prov

This is the standard abbreviation of the state or province of the contact’s address.

Zip/Postal

U.S.A.: Zip Code. Canada: Postal Code.

Mailing Address#

Mail Address 1

This field holds the home or business address (street or rural route or concession #).

Mail Address 2

This is the second line of address, used for PO Box # or special delivery instructions.

City

Locality refers to the city, district or township name of the mailing address.

State/Prov

This is the standard abbreviation for the state or province of the contact’s address.

Zip/Postal

U.S.A.: Zip Code. Canada: Postal Code.

---

Other tab#

Phone#

Phone Number

This is the daytime phone number for the contact person.

Ext.

This field holds the daytime extension number for the contact.

Alt. Phone Number

This is the alternative phone number (if applicable) for the contact.

Ext.

This field provides an alternative phone extension (if applicable) for the contact.

Cellular Number

This is the cellular, portable or mobile phone number for the contact person.

Fax Number

This field provides the facsimile number of the contact.

Email Address

This is the email address of the contact.

Web Address

If the contact has a web site, this is the address for the website.

Contact Type

Contact Type indicates whether this is an employee contact (spouse, emergency contact, dependent or beneficiary), or a business contact (business or personal) of the user.

---

Notes #

Click to create a new notes page