!!!MAINTAIN LEAVE ACCRUALS
Leave Accruals are the summarized records of each leave policy in which an employee is participating. These records may be defined and maintained through the Maintain Leave Accrurals (IALA) screen.
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Leave Accruals data is maintained on the [P2K_AT_LEAVE_ACCRUALS] and
[P2K_AT_LEAVE_ACCRUAL_DETAILS] tables.
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;[Show All Years|ACT_SHOW_ALL]:This button will allow you to see all the evaluations for all previous years.
;[Leave Type|LEAVE_TYPE_CODE]:This field displays the user-defined code to indicate the leave type. This field was previously defined through Leave Policy Types (IAPT). Leave_Type_Code is a mandatory 16-character alphanumeric field that is provided by High Line but may be user defined.
;[Year|LEAVE_POLICY_YEAR]:This field displays the current leave policy year. Leave_Policy_Year is a mandatory 5-digit numeric field the user must enter.
;[Starting|START_DATE]:The Accrual Start Date field is the start of the leave policy year. It is either the policy start date for the current year (as of the pay period start date) or the employee’s hire date which ever is later. Start_Date is a mandatory date field the user must fill either manually or with the calendar icon.
;[Ending|END_DATE]:This field holds the end date of the leave policy year. End_Date is a mandatory date field the user must fill either manually or with the calendar icon.
;[Leave Policy|LEAVE_POLICY_CODE]:This field displays the leave policy for which the accrual record is being kept. Leave_Policy is a mandatory 16-character alphanumeric field that is provided by High Line but may be user defined.
;[Status|LEAVE_POLICY_STATUS]:This field indicates whether this accrual record is Active (current year), Closed (previous years) or Frozen (not currently available for processing). Accrual_Status is a mandatory fixed lexicon ([X_LVPOL_STATUS]) that you may use to look up the value.
;[Stage|UNOFFICIAL]:This field will indicate whether the current accrual record being viewed is ‘Official’ (has been committed to the database) or ‘Unofficial’ (UPCALC has been run but not closed). Evaluation_Stage is a mandatory fixed lexicon ([X_UNOFFICIAL]) that will be updated by UPCALC and UPCLOZ.
;[Evaluation Date|EVALUATED_DATE]:This date field indicates the last time the accrual was evaluated. Evaluated_Date is an optional date field the user may fill either manually or with the calendar icon.
;[Evaluation By|EVALUATED_BY]:This field will indicate which process last updated the policy. Evaluated_By is a 50-character alphanumeric that will be updated by UPCALC.
;[Service Evaluated|SERVICE_EVALUATION_DATE]:This date field indicates the last time the employee’s service was evaluated. Service_Evaluation_Date is an optional date field the user may fill either manually or with the calendar icon
;[Entitlement Given|ENTITLEMENT_GIVEN]:This date field indicates the last time an entitlement was given. Entitlement_Given is an optional date field the user may fill either manually or with the calendar icon
;[Entitl Frozen|ENTITLEMENT_FROZEN]:If this toggle is ON the bank will still be evaluated for time taken but no entitlement will be given. If this toggle is OFF entitlement will be given as usual. Entitlement_Frozen is an optional toggle field.
;[Last Pay #|LAST_PAYNO_PROCESSED]:This field indicates the last pay that was processed for the employee. Last_Payno_Processed is a 5-digit numeric field that will be updated by UPCALC.
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The next section within IALA, contains the individual attendance component totals associated with the leave accrual.
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;[AC Code|AAC_ID]:This field holds a system-provided code to define the attendance component. \\ \\All AC codes begin with the letter “A” followed by a 3 or 4 digit number. Definitions of each of the attendance components may be found in the “Attendance Components List” in the previous section.\\ \\AC_Code is a 16-character alphanumeric mandatory field that the user must manually enter or use the LOV (F9).
;[Seq #|COMPONENT_SEQUENCE]:The sequence specified is the order in which the Attendance or Payroll Calculation program will process the attendance components. Component_Sequence is a 5-character numeric mandatory field that will default in once the AC code is entered.
;[Description|DESCRIPTION]:This field holds a user-defined description of the attendance component entered. Description is a 50-character alphanumeric optional field that will default in once the AC code is entered.
;[Accrual Type|ACCRUAL_TYPE]:This field indicates why the attendance components code is being tracked. (i.e. Entitlement, Service, Previous Year, etc.). Accrual_Type is a mandatory fixed lexicon ([X_ACCRUAL_TYPE]) the user must select from.
;[Value|ACCRUAL_VALUE]:This field displays the value of the attendance components regardless of whether it is an amount, date, time, etc. Accrual_Value is 200-character alphanumeric optional field.
;[Basis|ACCRUAL_VALUE_BASIS]:This field the unit of measure of the value indicated in the 'Value' field. Accrual_Value_Basis is an optional fixed lexicon ([X_RATE_BASIS]) that you may use to look up the value.
;[Override|ACCRUAL_VALUE_OVERRIDE]:If a user needs to override a value, and the attendance component has been set up to allow an override, then this field is where the override should be entered. This leaves an audit trail of what the value was while ensuring that the Attendance routine within UPCALC uses the override value. Accrual_Value_Override is a 200-character alphanumeric optional field the user may manually enter.
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!!Previous Evaluations
;[Leave Type|LEAVE_TYPE_CODE]:This field associates the evaluation to a specific leave type.
;[Evaluated On|START_DATE]:This date field displays the date of the evaluation.
;[Description|DESCRIPTION]:This field gives a short description of the evaluation.
;[Status|ACCRUAL_STATUS]:This field will indicate whether the evaluation is ‘Official’ (has been committed to the database) or ‘Unofficial’ (UPCALC has been run but not closed).
;[Evaluated By|ABSENCE_SOURCE_MODULE]:This field will indicate how conducted the evaluation.
;[Audit Text|AUDIT_TEXT]:Additional information about the evaluation is provided her.
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!!Policies and Components Updated
;[Policy|POLICY_CODE]/[AC|AC_CODE]:These fields indicate any policies and attendance components updated by the evaluation.
;[Description|DESCRIPTION]:This field provides a quick summary of the update.
;[Amount|AMOUNT]:This field displays the updated value.
;[Time Basis|TIME_BASIS]:This is the time basis of the requested time to be taken.