HAND CHECKS OVERVIEW#

This type of pay provides for a check written by hand with no manual calculations.

This may happen when a check is needed quickly and it is written for an approximate net amount. When Personality calculates the pay, it will process it in the same manner as if the check were not written, except that the difference between the check amount entered on the pay header and the computed net is recorded as an ‘EE Advance'.

Personality will NOT issue the check (computer calculated, manually written).

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HAND CHECK SET UP#

This type of pay has NO special set up. Simply mark the pay as ‘X Hand Check’ and record the check number and check amount.

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HAND CHECKS PROCESS#

To ensure that the employee has been paid properly the hand check process must be followed:

1. In IPPH after the Pay header has been created for the employee for the pay period turn ON the Hand Check toggle.
   • Enter the check number
   • Enter the net amount paid on the check
   • Enter in the pay issue date of the check
2. Enter transactions as you normally would, and continue with the Regular Pay process.
   • UPCALC may create an 'Advance' amount. This will be the difference between what the employee was paid and what they should have been paid for this period.
   • If the computed net pay is less than the amount of the check that was issued, then a ‘Negative’ advance is written and the amount is sent to the Sundry file in the 'Advance Recovered' pay component to be paid back to the employee on the next qualified pay.
   • If the computed net pay is greater, then a ‘Positive’ advance is written and the amount is sent to the Sundry file in the 'Advance Recovered' pay component to be recovered from the employee on the next qualified pay.

GROSS $ = Earnings + ADVANCE

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Notes #

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