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Frequently Asked Questions - Web Site Administrator Self Service#

Web Site Administrator Questions#

Q:HOW DO I ASSIGN A ROLE TO A USER?#

A:
  1. Access the Assign Roles to Users form through the Web Site Administrator main menu, or through the Navigation tree. You will be presented with a list of users.
  2. Click the Add icon found at the bottom of this list. A blank row will now appear in the list.
  3. Ensure your cursor is on this row. Directly beneath the list are fields that allow you to define the role you wish to create.
  4. From the User Name pop-up menu, select the user to whom you would like to assign a role.
  5. From the Role Name pop-up menu, select the role.
  6. Complete the Role Sequence.
  7. If you wish to indicate that this will be the default role outside of the Professional world, indicate YES for Default Role. Only one Professional role (not Self Service) per user may be assigned as a default role.
  8. Save the file.

Q:HOW DO I CHANGE A MESSAGE TO THE USER?#

A:
  1. Access Professional.
  2. Go to System Messages (IMMS).
  3. In the Message Description field enter in a key word or two from the message. In our example,%administration%.
  4. Select the message you wish to change.
  5. In the Help Text field make the changes.
  6. Save the file.

Q:HOW DO I ATTACH ASSESSMENTS TO THE NEW CANDIDATE PROCEDURE?#

A:
  1. Create the assessment in Professional.
  2. Create an ‘html’ file with the following information:
    • <HTML>
      <li><a href="..\Assessment.jsp?ASSESSMENT_CODE=GENERAL&
      ASSESSMENT_EVENT=NEW" TARGET=_blank>
      Click here to take the General Survey
      </a></li>
      </HTML>
      where ‘GENERAL’ is the assessment code.
  3. Save the file in the "docs" folder under selfService on your 9ias server.
  4. Access the Maintain Function form through the Web Site Administrator main menu, or through the Navigation tree. You will be presented with a list of functions.
  5. Click the Add icon found at the bottom of this list. A blank row will now appear in the list;
  6. Ensure your cursor is on this row. Directly beneath the list are fields that allow you to define the function you wish to enter.
  7. Enter data into these fields as indicated below.
    • Field: Data
    • Product: RE
    • Function Name: GENERAL
    • Description: General Candidate Survey Assessment
    • Function Usage: User Defined
    • Function Type: Manual
    • Web Address: docs/GeneralSurvey.html
  8. Set the execution rights allowed to ‘Yes’ for Retrieve Allowed and Update Allowed
  9. In the Execution Rights tab, assign the function to P2K_MASTER and WWW_CANDIDATE with Retrieve and Update set to ‘Yes’
  10. Once you are satisfied with the data you have provided, Save the file. The new function may now be added to the NEW CANDIDATE procedure.

Q:HOW DO I ALLOW NEW CANDIDATES FROM THE NEW CANDIDATE PROCEDURE?#

A: All new candidate procedures MUST start with MAINTAINING your Name and Password (WCRLI). Do not give your procedures and functions the same file name.

If your function is named the same as your procedure, the function file will overwrite the procedure file and your original procedure file will be lost.

  1. Through the IMPC form in Professional, create as many procedures as you need to use in Self Service.
  2. Create an ‘html’ file (e.g. New_Candidate.html) with the following information:
    • <HTML>
      What type of positions are you looking for?
      <UL>
      <LI><a target="_parent" href="..\candidate.form?FORM=NEW_CAND_1"> New Candidate Procedure 1</a></LI>
      <P></P>
      <LI><a target="_parent" href="..\candidate.form?FORM=NEW_CAND_2"> New Candidate Procedure 2</a></LI>
      <P></P>
      <LI><a target="_parent" href="..\candidate.form?FORM=NEW_CAND_3"> New Candidate Procedure 3</a></LI>
      </UL>
      </HTML>
    • In the above information, ‘NEW_CAND_1’,'NEW_CAND_2' and 'NEW_CAND_3' will be the names of the procedures you created in IMPC.
  3. Save the file in the "docs" folder under selfService on your 9ias server.
  4. Access the Maintain Function form (IMFN) either through the Web Site Administrator main menu or through the Navigation tree. You will be presented with a list of functions.
  5. Click the Add icon found at the bottom of this list. A blank row will now appear.
  6. Ensure that your cursor is on this blank row.
  7. Directly beneath the list are fields that allow you to define the function you wish to enter. Enter data into the fields as indicated bellow:
    • Field: Data
    • Product: RE
    • Function Name: NEW CAND FUNCT
    • Description: 'New Candidate Procedures'
    • Function Usage: User Defined
    • Function Type: Manual
    • Web Address: docs/New_Candidate.html
  8. Set the function's execution rights allowed to ‘Yes’ for Retrieve Allowed'
  9. In the ‘Execution Rights’ tab, assign the function to P2K_MASTER and WWW_CANDIDATE with Retrieve set to ‘YES’.
  10. Once you are satisfied with the data you have provided, Save the file

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