Electronic T4 Print Facility#

The Canadian Government does not require employees to provide consent. As such, employees do not have to give consent in order to get their T4 forms online.
The Electronic Consent logic has been removed, which means the employees do not have to give consent in order to get their T4/Releve 1 forms online. Organizations can now print the forms for selected employees using the new report parameter 'Status Type' and other existing report filters.

Organizations can control the years that T4 forms are available for employees to print, by setting the EE_T4_GVT_RUN Preference on the IMST form.

The BET4 will produce current year T4’s only – if you’d like your employees to be allowed to print prior years, RET4 can be utilized – i.e. label the menu “T4 History”. The BET4 output of the T4 form will be in a pdf format.

Setup/Implementation – Electronic Consent#

Users must set up the EE_T4_GVT_RUN Preference with the values of the GVT Run Numbers that contain the information for the employee’s T4s (from the RPYEC run) on the IMST form, Preference tab.

The GVT Run numbers must be entered with comma separators and no spaces, such as 1234,3333,4567.

Organizations can control the years that T4 forms are available for employees to print, by setting the EE_T4_GVT_RUN Preference on the IMST form.

IMST#

Users must set up the EE_T4_GVT_RUN Preference with the values of the GVT Run Numbers that contain the information for the employee’s T4s (from the RPYEC run) on the IMST form, Preference tab.
The GVT Run numbers must be entered with comma separators and no spaces, such as 1234,3333,4567.

Employee T4’s – RET4 and BET4#

The BET4 will produce current year T4’s only – if you’d like your employees to be allowed to print prior years, RET4 can be utilized. The BET4 output of the T4 form will be in a pdf format.

These functions can be added to the employee pay menu – or take advantage of the “Quick Links” to make this even easier.

Setup - RET4 for Current Year#

1. Run RPYEC
2. Run RPGRC – note the gvt run# and the _HL.xml
3. Ensure that the _HL.xml is on the directory used for both RPGRC and RPT4W
4. IMST – set up the gvt run# that exist on the _HL.xml on the EE_T4_GVT_RUN preference
5. RPT4W – use the _HL.xml and fill in with the same directory, data should be populated in the UT tables and show on the T4 form
6. RET4 will default with the Current Year and then launch

Setup - RET4 for Previous Years#

In the following example, YYYY will be the Previous Year ie: 2021

1. Do NOT run RPYEC
2. Do NOT run RPGRC – but take the YYYY_HL.xml and take note of the gvt run# from this file
3. Ensure that the YYYY_HL.xml is on the directory used for RPT4W
4. IMST – set up the gvt run# that exist on the YYYY_HL.xml on the EE_T4_GVT_RUN preference
5. RPT4W – use the YYYY_HL.xml and fill in with directory that has the YYYY_HL.xml file, data should be populated in the UT tables and show on the T4 form
6. RET4 will default to Current Year, type in the Previous Year and then launch

Setup – BET4#

For organizations that wish to use the BET4 process, the implementation steps below must be followed:

1. The new function “BET4” MUST be added to the appropriate menu and provide execution rights to respective role and/or user
2. The ‘T4_GVT_RUN’ lexicon is used to identify the government runs that will be available to the user, to select and print their T4 forms. Organizations should always maintain this record to ONLY have the official government run record.

• To update the lexicon, on the IMLN form, for the Lexicon Name ‘T4_GVT_RUN’, enter a unique value in the ‘Saved Value’ field, such as '01' and enter the Government Run number in the ‘Displayed’ value field.

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