[{TableOfContents }]
!!!CANADIAN T4 PROCESS

This process allows you to report to the Canadian government from the employees' YTD information according to the government specified requirements and to generate the Magnetic Media files for this reporting.

!!Current Year End Changes

__New for 2018__ \\
An amendment reason explanation tag has been added at the Summary level for the following form types: T4, T4A, T4A-NR, T4RSP, T4RIF, T4E, T4AP, T4OAS, T1204, PRPP, T5, T5007, T5008, T5013, T5018, T3, NR4, TFSA, RRSP. The tag is not mandatory and is intended allow a filer to provide a brief explanation for the amendments within the file up to 1309 characters.

!T4 Form
[Employer's Guide - Filing T4 Slip and Summary 2017 (RC4120)|http://www.cra-arc.gc.ca/E/pub/tg/rc4120/rc4120-17e.pdf

For 2017-2018 reporting, the T4(14) form layout is used.  The positioning of each box has not been changed from last year's T4(14) form layout.

    
%%warning For Oracle reports, users must run all Government Form Print programs (i.e. RPT4, RPT4A, RPT4ANR, RPNR4, RPRL1, RPRL2) and send the report to PDF file instead of to the Previewer.  All Form Print programs are aligned with the government forms in PDF format and allow you to adjust the parameters for 'Top Margin' and the 'Between Form Space' when generating the PDF file.  Once the PDF file is generated, you do not need to adjust the page setup when printing.%%

!T4 Government XML File
The 2017 T4 Government XML File layout has no changes for this reporting year.  
Please download CRA 2017 XML Schema from:
https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/t619-2018/t4-2018.html

*[IDIF] screen has implemented the 2017 xml schema format.

T4A Form
For 2017 reporting, the T4A(17) Form Layout is used. 
https://www.canada.ca/content/dam/cra-arc/migration/cra-arc/E/pbg/tf/t4a/t4a-17e.pdf

The latest T4A form (17) has no changes in alignment from last year’s form.     

!T4A Government XML File
The 2017 T4A Government XML File layout has minor changes for this reporting year.
* New tag added for Adult Basic Education Assistance (T4A slip, code 196): <abe_tuit_ast_amt>
* This new T4A code 196 is also added to the IDFD definition for T4A-2016, NEW IDFD seq#4597  

Please download CRA 2017 XML Schema from:
https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/t619-2018/t4a-2018.html

The IDIF form is configured for the 2017 xml schema format.

!T4ANR Form
For 2017 reporting, the T4ANR (16) Form Layout is used. 
http://www.cra-arc.gc.ca/E/pbg/tf/t4a-nr/t4a-nr-16e.pdf

!NR4 Form
For 2017 reporting, the NR4 (17) Form Layout is used. 
https://www.canada.ca/content/dam/cra-arc/migration/cra-arc/E/pbg/tf/nr4/nr4-17e.pdf

!!Government Reporting Procedures

!Government Reporting – Sequence
The following steps outline the sequence to produce the Government Reports and Files, and to print the Forms:
#RPREGT	- Produce YTD Register
#* for the ‘Provide Totals By’ parameter, please select ‘Fed Regist Number’
#* IDFD - Set up the Form Code and Government File Definition
#* This form defines the default values for users to enter on the IDFDV form
#* The information on this form is provided by High Line using a script.  Users only need to execute the script to load the most current information. 
#* IDFDV - Users must set up the Form and File Definition with your user information
#* RDFD - Print the Form and File Definition from the IDFD and IDFDV forms
#* IDIF - High Line supplied government Magnetic Media file layout
#* The information on this form is provided by High Line using a script.  Users only need to execute the script to load the most current information.
#* RDIF - Print the government Magnetic Media file layout from the [IDIF] form
#* RPYEC - Stands for ‘Report Payroll Year End Canada’				
#* Extracts information from YTD according to the FORM CODE from IDFDV
#* Produces the Summary Total Report by government registration or by employee detail
#* Users must verify the Summary Total balances to the YTD Register report
#* Check the exception messages from the Summary Report and correct any exceptions
#* Stores results by GVT Run Number for each employee in the Government Reporting tables in the database
# IPGR - View data by GVT Run Number after the RPYEC process is run
# IPGH - View data by GVT Header after the RPYEC process is run for an employee
#* Users can change the Print Stage to request a ‘Duplicate'  or ‘Amended Copy’
#* RPGRC - Stands for ‘Report Payroll Government Reporting Canada’
#* Reads the Government Reporting table information generated by the RPYEC process
#* Produces the Summary Total Report by government registration, or by detail employee for the defined FORM CODE from IDFDV
#* Produces the government Magnetic Media File to be submitted to the government
#* Users must verify the Summary Total balances to the RPYEC/RPREGT reports
#* Check the exception messages from the Summary Report and correct any exceptions
#* Generates the High Line XML file to feed into the Form print programs RPT4, RPT4A, RPRL1 etc to print T4, T4A or Releve Forms by employee
# Form Print - RPT4, RPT4A, RPRL1 etc. to print government forms for the employee
#* Reads the XML file generated from the RPGRC process to print on government forms
#* Prints the Employee or Employer Copy on government forms
#* Generates grand totals for the RMEX report to balance to the RPGRC grand totals
# RMEX - Reads the Execution Run Log from the Form Print programs RPT4, RPT4A, RPRL1
#* Prints grand totals to balance to the RPGRC grand totals
# UPGRUNDO - Allows users can undo by GVT Run number by employee
#* To undo erroneous GVT Runs due to set up issues or to remove archived GVT info


!!IDFD Form Definition

!IDFD - Form Code HL$CAN-T4-YYYY (where YYYY is the current reporting year)
The IDFD form provides on-line help and updates to the T4 definitions.  This form defines the default values for users to enter in the IDFDV form.

High Line provides seed data scripts to our clients with the Year End software release to load in the IDFD Form Code SEED_IDFD_HL$CAN_T4_YYYY.sql.

* It is not necessary to maintain this form, unless instructed to do so by High Line.

* This seed data script is a re-runable script, it will not erase the IDFDV set up of the same Form Code.

!!IDFDV Form Definition

!IDFDV - Form Code HL$CAN-T4- YYYY\\ (where YYYY is the current reporting year) 
After the HL$CAN-T4- YYYY has been loaded, users can copy the 'IDFDV Variable' definition from last year to the current year by using the "Copy" button on the IDFDV form as follows:
# On the IDFDV form, select last year's Form Code
# Press the "Copy Form Definition" button
# The Copying dialog box is displayed.  enter the current year Form Code
# Set the "Copy Definition with Variables" toggles to ON.  This will copy the variables set up from the previous year to the current year for the same Field Identifier name.

T4 Form Definition Variables
Use the Variable Definition (IDFDV) form to enter the variable data needed to complete the printing of T4’s. \\

Users should only work with the 'Field Source' and 'Field Variable' columns.  The Derivation Expression field can be used by __advanced__ users or under the guidance of High Line.  In this form, users define where, in their particular set up, each required field of data is to be retrieved from.

Example: Users can reference pay components, elements, database items, etc.  For more information regarding the possible sources, refer the Field Descriptions table below. \\

Please refer to Revenue Canada for a clearer and more in depth description of the appropriate method to complete your forms.  Users should read the following FORM DESCRIPTIONS and refer to ‘Employer’s Guide – Filing T4 Slip and Summary 2017 (RC4120)’ prior to setting up IDFDV form.  

For more information on this process, please refer to the Canadian 2017 YE Training Manual.

!HL$CAN-T4-YYYY Form Variables

;IDFD FORM:HL$CAN-T4-YYYY - supplied by system
;IDFD FORM TYPE:CDN T4 Definition - indicate the T4 definition is used

||Field Identifier||Description||Suggested Field Source||Suggested Variable
|T4-ER-NAME|Employer Name|Data Base Column|DED.ENTITY_NAME
|T4-ER-NAME2|Employer Name - Line 2|Data Base Column|DED.ENTITY_NAME, optional
|T4-ER-CAREOF|Employer Name (care of)|Data Base Column|optional
|T4-ER-ADDR1|Employer Address Line 1|Data Base Column|DLN.ADDRESS_LINE_1
|T4-ER-ADDR2|Employer Address Line 2|Data Base Column|DLN.ADDRESS_LINE_2
|T4-ER-ADDR3|Employer City|Data Base Column|DLN.LOCALITY
|T4-ER-ADDR4|Employer Province|Data Base Column|DSP.STATE_PROVINCE_CODE
|T4-ER-ADDR5|Employer Country|Data Base Column|DCO.COUNTRY_CODE
|T4-ER-POSTAL|Employer Postal Code|Data Base Column|DLN.ZIP_POSTAL
|T4-ER-MAG-PROV|Employer Prov for Mag File|Constant|blank
|T4-ER-MAG-CNTRY|Employer Country for Mag File|Constant|blank
|T4-ACCT-NAME|Accounting contact name|Constant|Enter your company data
|T4-ACCT-TEL-AREA|Accounting contact tel area code|Constant|Enter your company data
|T4-ACCT-TEL|Accounting contact telephone|Constant|Enter your company data
|T4-ACCT-TEL-EXT|Accounting contact tel extn|Constant|Enter your company data
|T4-ACCT-LANG|Accounting contact Language|Constant|E
|T4-REGIST-PEN1|Registered pension plan number 1|Constant|Enter your company data
|T4-REGIST-PEN2|Registered pension plan number 2|Constant|Enter your company data
|T4-REGIST-PEN3|Registered pension plan number 3|Constant|Enter your company data
|T4-REGIST-PEN4|Registered pension plan number 4|Constant|Enter your company data
|T4-REGIST-PEN5|Registered pension plan number 5|Constant|Enter your company data
|T4-PROP1-SIN|Proprietor #1 SIN	|Constant|Enter your company data
|T4-PROP2-SIN|Proprietor #2 SIN	|Constant|Enter your company data
|T4-YOUTH-IND|Youth Hires Program Indicator|Constant|1
|T4-EE-NAME1|Employee Surname|Data Base Column|EID.LAST_NAME
|T4-EE-NAME2|Employee First Name|Data Base Column|EID.FIRST_NAME
|T4-EE-NAME3|Employee Middle Initial|Data Base Column|EID.MIDDLE_NAME
|T4-EE-ADDR1|Employee Address Line 1|Constant|EPS.ADDRESS_LINE_1
|T4-EE-ADDR2|Employee Address Line 2|Constant|EPS.ADDRESS_LINE_2
|T4-EE-ADDR3|Employee City|Constant|EPS.LOCALITY
|T4-EE-ADDR4|Employee Province|Constant	|DSP.STATE_PROVINCE_CODE
|T4-EE-ADDR5|Employee Country|Constant|DCP.COUNTRY_CODE
|T4-EE-POSTAL|Employee Postal Code|Constant|EPS.ZIP_POSTAL
|T4-EE-MAG-PROV|Employee Prov for Mag File|Constant|blank
|T4-EE-MAG-CNTRY|Employee Country for Mag File|Constant|blank
|T4-BOX-SIN|Social Insurance Number|Data Base Column|EID.GOVERNMENT_CODE
|T4-EE-DISTR|Print Distribution on T4 form|Constant|blank or 1\\If 1, print employee distribution
|T4-EE-DESTIN|Print Pay Destination|Constant|blank or 1\\If 1, the employee destination is concatenated to employee distribution for printing purposes
|T4-EE-DISTR1|Employee Distribution 1|Data Base Column|PPA.PAYROLL_CODE
|T4-EE-DISTR2|Employee Distribution 2|Data Base Column|EID.PERSON_CODE
|T4-BOX-14|Employment Income|Element|T4-BOX-14
|T4-BOX-16|Employee's CPP contribution|Element|T4-BOX-16
|T4-BOX-16-ER|Employer's CPP contribution|Element|T4-BOX-16-ER
|T4-BOX-17|Employee's QPP contribution|Element|T4-BOX-17
|T4-BOX-17-ER|Employer's QPP contribution|Element|T4-BOX-17-ER
|T4-BOX-18|Employee's EI Premiums|Element|T4-BOX-18
|T4-BOX-18-ER|Employer's EI Premiums|Element|T4-BOX-18-ER
|T4-BOX-20|RPP contributions|Element|T4-BOX-20
|T4-BOX-22|Federal Income Tax deducted|Element|T4-BOX-22
|T4-BOX-24|EI Insurable Earnings|Element|T4-BOX-24
|T4-BOX-24-PRT|EI Insurable Earnings Printed|Not specified|Information only, do not set up this identifier
|T4-BOX-26-CPP|CPP Pensionable Earnings|Element|T4-BOX-26-CPP
|T4-BOX-26-QPP|QPP Pensionable Earnings|Element|T4-BOX-26-QPP
|T4-BOX-26-EXCEPT|CPP/QPP Excepted Earnings|Element|T4-BOX-26-EXCEPT
|T4-BOX-26-OTHER|CPP/QPP Other Earnings|Element|T4-BOX-26-OTHER
|T4-BOX-26-PRT|CPP/QPP Earnings Printed|Not specified|Information only, do not set up this identifier
|T4-BOX-28-CPP-PRT|CPP Exempt Indicator|Not specified|Information only, do not set up this identifier
|T4-BOX-28-QPP-PRT|QPP Exempt Indicator	|Not specified|Information only, do not set up this identifier
|T4-BOX-28-EI-PRT|EI Exempt Indicator|Not specified|Information only, do not set up this identifier
|T4-BOX-28-PPIP-PRT|PPIP Exempt Indicator|Not specified	|Information only, do not set up this identifier
|T4-BOX-29-PRT|Employment Code|Not specified|Information only, do not set up this identifier
|T4-BOX-44|Union Dues|Element|T4-BOX-44
|T4-BOX-44-PRT|Union Dues Printed|Not specified	|Information only, do not set up this identifier
|T4-BOX-46|Charitable Donations|Element|T4-BOX-46
|T4-BOX-50-REG1|RPP Registration Number 1|Data Base Column|constant, must be numeric
|T4-BOX-50-REG2|RPP Registration Number 2|Data Base Column|constant, must be numeric
|T4-BOX-50-REG3|RPP Registration Number 3|Data Base Column|constant, must be numeric
|T4-BOX-50-REG4|RPP Registration Number 4|Data Base Column|constant, must be numeric
|T4-BOX-50-REG5|RPP Registration Number 5|Data Base Column|constant, must be numeric
|T4-BOX-50-RPP1|RPP Amount 1|Element|T4-BOX-50-RPP1
|T4-BOX-50-RPP2|RPP Amount 2|Element|T4-BOX-50-RPP2
|T4-BOX-50-RPP3|RPP Amount 3|Element|T4-BOX-50-RPP3
|T4-BOX-50-RPP4|RPP Amount 4|Element|T4-BOX-50-RPP4
|T4-BOX-50-RPP5|RPP Amount 5|Element|T4-BOX-50-RPP5
|T4-BOX-50-PRT|RPP or DPSP Plan Number Printed|Not specified|Information only, do not set up this identifier
|T4-BOX-52|Pension Adjustment|Element|T4-BOX-52
|T4-BOX-55|PPIP Employee Premium|Element|T4-BOX-55
|T4-BOX-55-ER|PPIP Employer Premium|Element|T4-BOX-55-ER
|T4-BOX-56|PPIP Insurable Earnings|Element|T4-BOX-56
|OTHER-30|Housing, Board and Lodging|PC or Element|T4-BOX-OTH-30
|OTHER-31|Special work site|PC or Element|T4-BOX-OTH-31
|OTHER-32|Travel in prescribed zone|PC or Element|T4-BOX-OTH-32
|OTHER-33|Medical travel|PC or Element|T4-BOX-OTH-33
|OTHER-34|Personal use of employer auto|PC or Element|T4-BOX-OTH-34
|OTHER-35|Reasonable KM allowance|PC or Element	|T4-BOX-OTH-35
|OTHER-36|Interest free loan|PC or Element|T4-BOX-OTH-36
|OTHER-37|Home relocation loan deduction|PC or Element|T4-BOX-OTH-37
|OTHER-38|Stock option benefits|PC or Element|T4-BOX-OTH-38
|OTHER-39|Stock option 110(1)(d)|PC or Element|T4-BOX-OTH-39
|OTHER-40|Other Taxable benefits|PC or Element|T4-BOX-OTH-40
|OTHER-41|Stock option 110(1)(d.1)|PC or Element|T4-BOX-OTH-41
|OTHER-42|Employment Commissions|PC or Element|T4-BOX-OTH-42
|OTHER-53|Deferred stock option benefits|PC or Element|T4-BOX-OTH-53
|OTHER-70|Officer expense allowance|PC or Element|T4-BOX-OTH-70
|OTHER-71|Status Indian employee|PC or Element|T4-BOX-OTH-71
|OTHER-72|Section 122.3 income|PC or Element|T4-BOX-OTH-72
|OTHER-73|Number of days outside Canada|PC or Element|T4-BOX-OTH-73
|OTHER-74|Pre 1990 Past Serv-Contributor|PC or Element|T4-BOX-OTH-74
|OTHER-75|Pre 1990 Past Serv-Not Contributor|PC or Element|T4-BOX-OTH-75
|OTHER-77|Workers Compensation repaid|PC or Element|T4-BOX-OTH-77
|OTHER-78|Fishers Gross earnings|PC or Element|T4-BOX-OTH-78
|OTHER-79|Fishers Net partnership amt|PC or Element|T4-BOX-OTH-79
|OTHER-80|Fishers Shareperson amt|PC or Element	|T4-BOX-OTH-80
|OTHER-81|Placement Agency Earnings|PC or Element|T4-BOX-OTH-81
|OTHER-82|Drivers Earnings|PC or Element|T4-BOX-OTH-82
|OTHER-83|Barbers Earnings|PC or Element|T4-BOX-OTH-83
|OTHER-84|Public Transit Pass|PC or Element|T4-BOX-OTH-84
|OTHER-85|EE prem private health plan|PC or Element|T4-BOX-OTH-85
|OTHER-86|Security Options selections|PC or Element|T4-BOX-OTH-86
|OTHER-87|Emergency services volunteer exempt amount|PC or Element|T4-BOX-OTH-87
|OTHER-88|Indian (exempt income)|PC or Element|T4-BOX-OTH-88
|OTHER-97|Stock option benefit-before Feb 28, 2000|PC or Element|T4-BOX-OTH-97
|OTHER-98|Stock dedn 110(1)(d)-before Feb 28, 2000|PC or Element|T4-BOX-OTH-98
|OTHER-99|Stock dedn 110(1)(d.1)-before Feb 28, 2000|PC or Element|T4-BOX-OTH-99
|SUB-REF-ID|Submission Reference ID|Constant|Unique number for each filing
| |IDIF is set up to use GVT Run Number for Submission Reference ID as default, if users want to override the GVT Run Number, then enter the value in this IDFDV Identifier and manually change the IDIF set up for the <sbmt_ref_id> tag to pick up the Variable Name from IDFDV Identifier with this SUB-REF-ID sequence
|FILE-TYPE-CODE|Transmitter Type Code|Constant|Constant '904' for T4
|FILE-DATA-TYPE|Data Type Code|Constant|1
|FILE-TRAN-NUM|Transmitter number|Constant|MM999999
|FILE-TRAN-TYPE|Transmitter type indicator|Constant|1
|FILE-TRAN-NAME1|Transmitter Name - line 1|Constant|Enter your company data
|FILE-TRAN-NAME2|Transmitter Name - line 2|Constant|Enter your company data
|FILE-TRAN-ADDR1|Transmitter Address - line 1|Constant|Enter your company data
|FILE-TRAN-ADDR2|Transmitter Address - line 2|Constant|Enter your company data
|FILE-TRAN-CITY|Transmitter City|Constant|Enter your company data
|FILE-TRAN-PROV|Transmitter Province|Constant|Enter your company data
|FILE-TRAN-COUNTRY|Transmitter Country|Constant|Enter your company data
|FILE-TRAN-POSTAL|Transmitter Postal Code|Constant|Enter your company data
|FILE-CONT-NAME|Technical contact name|Constant|Enter your company data
|FILE-CONT-TEL-AREA|Technical contact tel area code|Constant|111
|FILE-CONT-TEL|Technical contact telephone|Constant|2223333
|FILE-CONT-TEL-EXT|Technical contact tel extn|Constant|1234
|FILE-CONT-LANG|Technical contact Language|Constant|E
|FILE-CONT-EMAIL|Contact E-mail address|Constant|Enter your company data

!Special Notes for T4 Boxes
__Exclude EEs__
Users can exclude certain employees from T4 reporting by setting up the EXCLUDE-EE Identifier on the IDFDV form. \\ \\If the value of the EXCLUDE-EE Identifier is set to Yes, the employee is by-passed. \\
Example:  If a user does not want to report employees whose assignment title = Election Worker or Self Employed, then:\\
* For the EXCLUDE-EE Identifier, set up the following:
** Field variable = EASD.ASSIGNMENT_TITLE
** Derivation Expression = decode(~,'Election Worker','Y',‘Self Employed’,'Y','N')

If a user has a complex situation to exclude an employee, a statistic can be used to indicate the employee is excluded. \\ \\

Example:  An employee is excluded when they work in certain groups or with certain hours.  Users can keep track of this by using a STAT CODE.  If an employee is to be excluded, then set the STAT CODE value to 1.00.

Then on IDFDV set up the following for the EXCLUDE-EE Identifier
* Field Source = Statistics
* Field variable = the STAT CODE that is used to exclude employee
* Derivation Expression = decode(~,1,'Y','N')

__Employee Primary Address and Mailing Address__
If users want to use the employee Primary Address for reporting, the Identifiers 2100 – 2170 do not need to be set up.  Leave these Identifiers blank and the system will use the Primary Address as the default. \\ \\

If users want to use the employee "Mailing Address" for reporting, the following Identifiers need to be set up:
||Seq||FieldIdentifier||Description||Field Variable
|1220|T4-EE-ADDR1|Employee Address Line 1|MAIL
|1230|T4-EE-ADDR2|Employee Address Line 2|Blank
|1240|T4-EE-ADDR3|Employee City|Blank 
|1250|T4-EE-ADDR4|Employee Province|Blank or constant NAME
|1260|T4-EE-ADDR5|Employee Country|Blank or constant NAME
|1270|T4-EE-POSTAL|Employee Postal Code|BLANK
|1280|T4-EE-MAG-PROV|Employee Prov for Mag File|Blank
|1290|T4-EE-MAG-CNTRY|Employee Country for Mag File|Blank

* The Reference Text field will guide the user to setup each Address Identifier.
* If the mailing address for the employee is not defined on the IEPI form, the primary address on IEPI will be used.
* If there was an Address set up prior to 2006, and the word MAIL is defined, then the mailing address will be used, otherwise the primary address will be used.
* If the Country Code is not Canada or USA, then 2160 T4-EE-MAG-PROV Identifier  should be set to ZZ – Other.

__For both Primary Address and Mailing Address set up:__
Identifiers 2130, 2140 are used for printing on the government forms.  
* For Identifier 2130, users can specify to print PROV NAME.  
* For Identifier 2140, users can specify to print COUNTRY NAME.  
* If blank, PROV CODE or COUNTRY CODE will be printed as the default for mailing purposes.

Identifiers 2160, 2170 are used for Magnetic Media filing.  Users do not need to set these up, the PROV CODE and COUNTRY CODE are used as the default.

For the Employee Mailing Address and the Employee Address, users can use the primary address or the mailing address, derived from the IDFDV form.

!!Generate GVT Run for T4
!RPYEC - Cdn Year End Summary Report - Selection Criteria
This report extracts information from YTD records according to the FORM CODE on IDFDV and produces the Summary Total Report by government registration.  
This process also stores the results by GVT Run Number for each employee in the Government Reporting tables.

;Form Code:Enter HL$CAN-T4-YYYY for current reporting year

Please enter other prompts appropriately.

__Notes for RPYEC__
* Each RPYEC run generates one GVT Run (Government Run Number)
* All employees processed by the RPYEC run belong to this GVT Run Number
* At end of RPYEC, the Government Reporting Statistics are printed with the GVT Run Number generated
* After RPYEC is run, users can go into the IPGR (Government Run) form to view the details by GVT Run number
* From the IPGR form, users can pop into an employee’s detail government reporting information on the IPGH (Government Header) form, by double clicking on the employee line.
* Alternately, users can go directly to IPGH (Government Header) inquiry form by employee
* Users can generate many RPYEC runs for different sets of employees.  This generates multiple GVT Run numbers.  Users can run one RPGRC (Government Reporting) run to pick up all GVT Runs to generate one print form file for printing and one government interface file
* Employee Government Header information can be re-generated by subsequent RPYEC runs if the Government Header has not been filed to the government
* At the end of each run, RPYEC removes any GVT Run Number that does not have GVT Header associated with it

__Canadian Government Reporting - RPGRC__
Users should run the [RPGRC] process to generate the government xml file to send to the government and also to generate the internal xml file for printing of the T4s by the RPT4 program.

!RPGRC - Selection Criteria
|GVT Run Number|Enter the GVT Run Number from the RPYEC run
|Form Code|Enter HL$CAN-T4-YYYY for current reporting year
|Govt Interface Format|Enter HL$CAN-T4-YYYY\\This Interface Format is defined on the IDIF form and is provided in our software

Please enter other prompts appropriately.

After the [RPGRC] process is run, the government xml file is generated and is ready for an xml parser validation prior to sending to the government.  The internal xml file is generated for printing of the T4s by the RPT4 process.

!!Form Print Selection Criteria

!RPT4 - Selection Criteria

For Oracle Reports, before running any reports, users must define the Destination Format as PDF on the Run Options tab.

Users should run all Government Form Print programs, such as RPT4, RPT4A, RPT4ANR, RPNR4, RPRL1, RPRL2 with this setting.

All Form Print programs are aligned with the government forms in the PDF format.  Users can adjust the parameters for the Top Margin and the Between Form Space when generating the PDF file.  Once the PDF file is generated, the users will not need to adjust the Page Set up when printing.


!RPT4 Report Parameters 
This section is used for both Oracle and Windward report versions
||Field||Description
|Print T4 Copy|Defines if the Employer or Employee copy will be printed.
|Exception Level|Defines the level of detail on the exception report.  Users should always run with 'Exception Only' unless for needed for tracing
|Duplicate/Amended|Optional.  Defines the text to print on the T4 form to indicate if it is a 'Duplicate' or an 'Amended' copy.  \\There are two ways to print Duplicate or Amended T4 forms, please read below.
|Test Form Set-Up|Optional\\Defines if RPT4 shouldprint the actual T4s, or to print a sample of the T4 form to find out the correct page set up for the printer.\\   \\Since each Printer's Page Set Up margin varies differently, each time a user is printing the T4 forms on a different Printer, the user should do a Printer Set up test.
|Trial Print only|Optional\\When set to YES, will produce a report for verification purposes only.\\  \\In non-trial mode, RPT4 updates the GVT Headers Govt Print Stage of the run.
|Show T4 Form|Optional\\Allows users the option to print the T4s form image on the background for testing purposes only.  Default is NO. \\ \\When users are running RPT4 for the actual T4 form printing, __DO NOT__ set this toggel to ON.
|User Comment|Optional\\Users can enter a comment to print on the heading of the report

!RPT4 Report Parameters(* Oracle Report Only)
|Directory Name|Defines the directory where the file will be saved.  Must be the same as the RPGRC run.
|XML File Name|Defines the xml file name that is generated from RPGRC with the _HL.xml extension.
|Slips Per Segment|Optional\\Users are no longer required to send in T4 Segments when filing less than 500 slips on paper forms, however, users have the option to use the T4 segments at their discretion.\\ \\If a user sends in T4 slips in a bundle of 200 or other quantities, then users need to define this field
|Adjust Top Margin|Optional\\Defines the adjustment spacing for the Top Margin when printing the T4 form\\  \\Users should default to NULL or '00 - 0 line' adjustment to begin testing\\  \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits into the box\\  \\If adjustment is needed, re-run RPT4 by entering the Top Margin adjustment.  \\From Lexicon [Top Margin Adjust.|X_TOP_MARGIN_ADJ]
|Between Form Space|Optional\\Defines the space increment between 2 forms on the same page\\  \\Users should default to NULL or '0 - 0 line space' to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits between 2 forms\\  \\If adjustment is needed, re-run RPT4 by entering the 'Between Form Space'.  From Lexicon [Between Form Space|X_BTWN_FORM_SPACE]
|Show Frame (Test Only)|Used when testing the margin set up or to debug a Print Format problem.  Users can use this toggle to show the line border of the internal frames.

||Report Filters||
|GVT Run (WW only)|Mandatory when running Windward RPT4 reports only.  This is __not used__ for Oracle RPT4 reports.  
|Person Code|Optional.  Person code of the employee being tested with.  If a Person Code is not defined, all the employees in the xml file will be printed.

%%information For Oracle reports only, if the combination of 'Top Margin Adjustment' and 'Between Form Space' pushes the Form to go over to the next page, users should check the alignment with the actual pre-printed form and re-run RPT4 with different 'Top Margin' and 'Between Form Space' again.%%

When users are running RPT4 for the actual Form printing, please __do not__ set the 'Show T4 Form', 'Show Frame' toggles to ON.


!!Processing

!RPT4 Form Print Processing

The RPT4 Program's 'Print Format' is based on the Government published T4 (15) Form.  If you are using other versions of the T4 form, such as T4(14), please test the RPT4 form layout prior to printing.  

High Line will support the latest version of the government published form at time of programming and inform users of the form version being used.  High Line recommends using the same form version as the RPT4 program.  
If a user receives, or is using, a different version of the form, and the RPT4 program does not align properly with the form, users should re-order the correct form from the government that is the same as the RPT4 program.  

* The RPT4 Form Print program prints all information generated by the RPGRC _HL.xml file, according to the selection criteria.
* If an employee has multiple footnotes codes to be reported, each T4 Form is printed with 6 footnotes until all footnotes are printed.
* The RPT4 program generates Summary Totals, by each Business Number, at the end of the RPT4 run.  A grand total is generated for all Business Numbers of the run.
* Users must run RMEX with the RPT4 Mex ID to obtain the summary and grand totals to balance to the RPYEC Summary report.
* The RPT4 summary and grand totals are accumulated for the boxes shown on the T4 Form.  The footnotes are not totaled.
* Users should verify the RPT4 Boxes balance to the RPYEC report.

If RPT4 cannot select any information from the xml file to print, users must run RMEX with the RPT4 Mex ID to review any errors or exception messages to locate the problem.  
Typically, the problem is because of an invalid directory or file name.

__Laser Form Printing__
When printing T4 forms using the Laser forms, users are required to print the Employer Copy and Employee Copy of the T4s.  

* When RPT4 is run, the "Print T4 Copy" parameter defines if the Employer or the Employee Copy should be printed.
* Users must run RPT4 twice; once to print the Employer Copy, and once to print the Employee Copy
* Employer Copy T4 forms:	
** On one sheet, the T4 information is printed for two separate employees.
** The Box 54 Business Number is printed.
** The Employer Copy is sent to the government or is kept by your organization.

* Employee Copy T4 forms:	
** On one sheet, two copies of the T4 is printed for one employee.
** The Box 54 Business Number is NOT printed.
** The Employee Copy is distributed to the employees

!Duplicate Copies

If an employee loses their T4 form, the employee can request the employer to issue a Duplicate Copy' of their original T4 or T4A form to replace the lost or destroyed forms. 

To issue Duplicate Copies:
# Go to the IPGH form for the employee and highlight the form to be duplicated.
** Change the Print Stage to '11-Duplicate requested.
** Click Save
** Repeat for all employees who have requested duplicate copies.

# Run RPGRC with the "GVT Form Option" set to "Duplicate forms" and the "Trial Print Only" set to Yes 
** RPGRC retrieves all GVT Headers with the Print Stage 11 – Duplicate requested and generates the HL xml file for the Form Print RPT4 and RPT4A programs
** There is no need to generate a govt xml file for duplicate forms.  Users do not need to enter the Govt Interface Format definition for RPGRC

# Run RPT4 or RPT4A to print the duplicate forms
** Run the Form Print RPT4, RPT4A, ect. programs to read HL xml file from RPGRC to print the duplicate forms
** At the end of the Form Print, if the 'Trial Print Only' field is set to No, the GVT Header stage will be updated to 12 – Duplicate Printed
** Users can re-run the Form Print program for the Employee Copy or the Employer Copy from the same HL xml file.  The GVT Header stage will be updated to 12 – Duplicate Printed depending on the 'Trial Print Only' field setting.

!Amended Copies

If a user discovers erroneous box information on the T4 form and needs to revise the Box information, users may need to either correct the employee amounts or modify the IDFDV set up, then re-run the RPGRC and RPT4 processes.  
This produces the 'Amended' T4 form.  

To issue Amended copies:

# Update the employee’s YTD information through payroll.
# Check the IDFDV set up and revise the box information, if necessary
# Go to the IPGH form for the employee.  Locate the form to be amended
## Change the Print Stage to Amendment Requested
## Save
##	Repeat this for all employees who requested Amended copies of their forms.
##	Run RPYEC with the GVT Form Option set to Amended Forms
##	Do not set the Trial Print Only toggle to ON, for the RPYEC process
##	Users can set the Retain Amend/Reject Form to ON, to retain the original copy prior to generating the amendment.
##	The RPYEC process will retrieve all GVT Headers with the Print Stage set to Amendment Requested and re-derives the YTD according to the IDFDV setup to generate the GVT Header with:
###	Print Stage = Amend, Form not Printed
### File Stage = Amend, File not Created
# Run RPGRC with the GVT Form Option set to Amended Forms
##	Do not set the Trial Print Only toggle to ON, for the RPGRC process
##	The RPGRC process will retrieve all GVT Headers with the Print Stage set to Amend, File not Created and generates the HL xml file for the RPT4 print program.
##	Users should enter the Govt Interface Format definition for the RPGRC to generate the amended government xml file.
##	At the end of the RPGRC, the GVT Headers is updated with:
###	Print Stage = No Change, Existing Value
###	File Stage = Amend File Created
# Run RPT4 to print the Amended forms.
##	When the user is running RPT4 with the new _HL.xml file, RPT4 will automatically print the word DUPLICATE COPY or AMENDED on the T4 form, depending on the GVT Run option of the RPGRC run.
##	If other wording is required to print on the T4 form, in the Duplicate/Amended parameter, users can enter the text for RPT4, such as CANCEL COPY or ORIGINAL COPY.
##	At the end of the RPT4 run in non-trial mode, the GVT Header Stage will be updated with either the DUPLICATE or AMENDED stage.

!RPTR Void Forms`                                                 
* After the T4 slips are printed, the RPT4 process will generate an intermediate Summary Total on the RMEX report
* Users will bundle the Summary Total with the current year T4 slips to send to the government
* If an employee requires more than one T4 form, and this employee’s T4 information is split between 2 summaries, then this employee’s T4 information will be printed on the first Summary Total.  Consequently, there may be more T4 slips on the Summary.
* When the last T4 form is printed for the first Summary, if the last T4 information prints on the TOP T4 slip, the BOTTOM T4 slip will be VOIDED so users can separate the T4 slips by Summary.
* When RPT4 is run, if there is more than one Government Registration Number from IDGR;
** The T4 forms will be sorted by Government Registration Numbers
** RPT4 will generate totals for each Government Registration Number on the RMEX report.
* When the last T4 form is printed for the first Government Registration Number, if the last T4 information prints on the TOP T4 slip, the BOTTOM T4 slip will be VOIDED so users can separate the T4 slips by Government Registration Number.



!T4 Processing
Users can print a specific province, or all provinces.  If all provinces are to be printed, a T4 will be generated for each province that an employee has worked in.

T4 slips are printed by government registration number, then in alphabetical order by the employee SURNAME, FIRST NAME.

If an employee is paid by multiple government registrations, then multiple T4 slips are produced, by government registration number, for the employee.

The font size for printing T4 slips is the standard 12 character per inch font, character mode.

Negative (credit) amounts are never allowed for T4 reporting.  Therefore if negative amounts are encountered, an exception message is displayed and the user must resolve the negative amount and re-run the process.

If there is no amount to be printed in  a Box on the T4 form, the Box is left as BLANK.  A zero amount or 'NIL' is __NOT__ allowed.

Users can sort inactive and active employees so inactive employees are printed separately for mailing purposes.

If the Employment Status is A (Active) then the employee is considered Active, otherwise the employee is considered inactive.

The T4 slip has an "Other Information" area to report up to 6 footnote codes and amounts for each form.

If there are more than 6 footnote codes to be reported, then subsequent T4 slips are generated until all footnote codes have been printed.

The subsequent T4 slips must report $1.00 in Employment Income Box 14 in order for Canada Customs and Revenue Agency (CCRA) to process the additional T4 slip.  If all numeric boxes are zero, the T4 slip will be bypassed.
If additional T4 slips are reported with $1.00 in Box 14, then the previous T4 slip is reduced by $1.00 in Box 14.
The T4 Magnetic Media File also includes the subsequent T4 record(s) with the Other Information area in the same manner as the T4 slip.  Consequently, an employee can have multiple "110" code records.  The Box 14 reporting for the additional code "110" records will also contain $1.00.
If an employee works in more than one province, then one T4 slip is produced for each province for the employee.  The "Other Information" area information T4 slips are also produced by Province

The Alphanumeric fields are left-justified with no space between each character, such as JOHN DOE, not J O H N   D O E.

The numeric fields are lined up with the decimal place.

The RPT4 grand totals are generated for all T4 forms as Execution Run Log Exception messages to balance to the RPGRC Summary report

Users __MUST__ run the RMEX report for the Mex ID of the RPT4 run to print the T4 grand totals to verify all records are printed.

!T4 Slip Print Distribution

On the T4 Form, the last line in the Address Box is used to print the user defined distribution information for users to dsitribute the T4 forms to the employees.  
Users must set up the following identifiers:\\

||Field Identifier||Field Variable||Suggested Field Variable
|T4-EE-DISTR|Constant|Blank or 1|
|T4-EE-DESTIN|Constant|Blank or 1|
|T4-EE-DISTR1|  |DED.ENTITY_CODE
|T4-EE-DISTR2|  |EID.PERSON_CODE

If T4-EE-DISTR value = 1 (not null), the distribution will be printed below the employee address for distribution purposes, and the distribution will be visible outside the window envelope.  
Otherwise, the distribution will not be printed.

If T4-EE-DESTIN value = 1, the employee's pay destination will be printed along with T4-EE-DISTR1 and T4-EE-DISTR2.

Therefore, the logic for printing the distribution on the T4 form is:\\
If T4-EE-DISTR = 1, the distribution information is printed from:
*The employee's pay destination T4-EE-DESTIN, if defined, such as Department or Pay destination
*Concatenates with the values from T4-EE-DISTR1 and T4-EE-DISTR2

!!T4 Statement of Remuneration

!T4 Statement of Remuneration - Box Description
Users should read the following Form Descriptions and refer to "Employers' Guide - Filing the T4 Slips and Summary Forms"  RC4120(E) Rev. 16" prior to setting up the IDFDV form.

;Box - Year: From user defined Calendar Year YYYY

;Box - Employer's Name and Address:
Derived from the IDFDV form
||Seq||Field Identifier||Description||Field Variable
|1220|T4-ER-ADDR1|Employer Address Line 1|MAIL
|1230|T4-ER-ADDR2|Employer Address Line 2|Blank
|1240|T4-ER-ADDR3|Employer City|Blank
|1250|T4-ER-ADDR4|Employer Province|Blank or NAME
|1260|T4-ER-ADDR5|Employer Country|Blank or NAME
|1270|T4-ER-POSTAL|Employer Postal Code	|Blank 
|1280|T4-ER-MAG-PROV|Employer Prov for Mag File|Blank
|1290|T4-ER-MAG-CNTRY|Employer Country for Mag File|Blank

*The IDFDV Reference Text field will guide the user to set up each Address Identifier.\\  \\
*If the Employer mailing address is not defined on IDLN or IDEN location, the primary address on IDLN will be used.\\  \\
*If there was an Address set up prior to 2006, and the word ‘MAIL’ is defined, the mailing address will be used, otherwise the primary address will be used.
*If the Country Code is not Canada or USA, the 2160 T4-EE-MAG-PROV Identifier should be set to 'ZZ-Other'.

;Box 54 - Business Number: 
The Business Number is derived automatically according to employee’s YTD federal government registration number from IDGV or the employee's Group IDGR form\\   \\
When users are printing the 'Employee Copy', Box 54 is not printed.

;Box 10 - Province of Employment: 	
The Province of Employment is derived automatically according to employee's YTD information

;Box 12 - Employee's Social Insurance Number:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable
|T4-BOX-SIN|EID.GOVERNMENT_CODE
* Invalid SIN numbers are reported on the RPYEC exception report
* SIN numbers defined as 999999999 are invalid
* If a SIN number does not exist, leave this field blank. 

;Box - Employee's name: 
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable
|T4-EE-NAME1|EID.LAST_NAME
|T4-EE-NAME2|EID.FIRST_NAME
|T4-EE-NAME3|EID.MIDDLE_NAME

;Box - Employee's address: 
Derived from the IDFDV form
||Seq||Field Identifier||Description||Field Variable
|2100|T4-EE-ADDR1|Employee Address Line 1|Blank or MAIL
|2110|T4-EE-ADDR2|Employee Address Line 2|Blank
|2120|T4-EE-ADDR3|Employee City	|Blank
|2130|T4-EE-ADDR4|Employee Province|Blank or NAME
|2140|T4-EE-ADDR5|Employee Country|Blank or NAME
|2150|T4-EE-POSTAL|Employee Postal Code	|Blank 
|2160|T4-EE-MAG-PROV|Employee Prov for Mag File|Blank
|2170|T4-EE-MAG-CNTRY|Employee Country for Mag File|Blank

*The IDFDV Reference Text field will guide the user to set up each Address Identifier.
*If the mailing address for the employee is not defined on IEPI, the primary address on IEPI will be used
*If there was an Address set up prior to 2006, and the word ‘MAIL’ is defined, the mailing address will be used, otherwise the primary address will be used.
*If the Country Code is not Canada or USA, the 2160 T4-EE-MAG-PROV Identifier should be set to 'ZZ-Other'.

;Box - Last line of Employee Address: 
Derived from the IDFDV form
The last line in the Address Box is used to print the user defined distribution information for users to distribute the T4 forms to employees.
||Field Identifier||Field Variable||Suggested Field Variable
|T4-EE-DISTR|Constant|Blank or 1|
|T4-EE-DESTIN|Constant|Blank or 1|
|T4-EE-DISTR1|  |DED.ENTITY_CODE
|T4-EE-DISTR2|  |EID.PERSON_CODE
* If T4-EE-DISTR value = 1 (not null), the distribution will be printed below the employee address and the distribution is visible outside the window envelope.
*Otherwise, the distribution will not be printed.

*If T4-EE-DESTIN value = 1, then the employee's pay destination is printed along with T4-EE-DISTR1 and T4-EE-DISTR2.

Therefore, the logic for printing the distribution on the T4 form is:\\
If T4-EE-DISTR = 1, the distribution information is printed from:
*The employee's pay destination T4-EE-DESTIN, if defined, such as Department or Pay destination
*Concatenates with the values from T4-EE-DISTR1 and T4-EE-DISTR2

;Box 14 - Employment Income:	
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable 
|T4-BOX-14||T4-BOX-14
This is the taxable earnings applicable for federal income tax withheld \\

;Box 16 - Employee's CPP Contributions:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable
|T4-BOX-16|T4-BOX-16
*Leave Box 16 and 17 blank if the employee did not contribute to either CPP or QPP during the year
*The Employer portion of CPP contribution is also retrieved from the IDFDV form, Field Identifier T4-BOX-16-ER
*The CPP Employer contribution is not printed on the T4 form for each employee.  It is accumulated into the Total CPP Employer contribution amount and will be reported on the government Magnetic Media T4 Summary Record file \\

;Box 17 - Employee's QPP contributions:
Derived from the IDFDV form 
||Field Identifier||Suggested Field Variable 
|T4-BOX-17|T4-BOX-17
*Leave Box 16 and 17 blank if the employee did not contribute to either CPP or QPP \\
*The Employer portion of QPP contribution is also retrieved from the IDFDV form, Field Identifier T4-BOX-16-ER
*The QPP Employer contribution is not printed on the T4 form for each employee.  It is accumulated into the Total CPP Employer contribution amount and will be reported on the government Magnetic Media Releve 1 file \\

;Box 18 - Employee's EI Premiums:
Derived from the IDFDV form 
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-18|T4-BOX-18
*The Employer portion of the EI contribution is also retrieved from the IDFDV form, Field Identifier T4-BOX-18-ER
*The EI Employer contribution is not printed on the T4 form for each employee.  It is accumulated into the Total EI Employer contribution amount and will be reported on the government Magnetic Media file T4 Summary Record \\


;Box 20 - RPP Contributions:
Derived from the IDFDV form 
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-20|T4-BOX-20

;Box 22 - Income Tax Deducted:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-22|T4-BOX-22

;Box 24 - EI Insurable Earnings:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-24|T4-BOX-24
*This box will be blank under one of the following conditions:
# There are no insurable earnings.  Example: If Box 24 = 0, then Box 24 = blank.
# Insurable earnings are the same as the employment income in Box 14.  Example: If Box 24 = Box 14, then Box 24 = blank.
# Insurable earnings are over the EI maximum earnings for the year, from IPCT, Tax Rate Code '011001', EI Annual Maximum Earnings.  
Example: If Box 24 >= EI maximum earnings, then Box 24 = Blank.

*The derived EI Insurable Earnings are printed according to the IDFDV form set up on RPYEC Summary report.
*The EI Insurable Earnings that are printed on the T4 Form and reported on the Magnetic Media file will be printed on the RPYEC Summary report under the T4-BOX-24-PRT Identifier.  
Users should verify the reported EI Insurable Earnings are correct according to the government specifications.

;Box 26 - CPP/QPP Pensionable Earnings:
For all provinces except Quebec:
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-26-CPP|T4-BOX-26-CPP
For Quebec only:
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-26-QPP|T4-BOX-26-QPP
For all provinces and Quebec:
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-26-EXCEPT|T4-BOX-26-EXCEPT 
|T4-BOX-26-OTHER|T4-BOX-26-OTHER

*The T4-BOX-26-EXCEPT entry should define the remuneration that are taxable, but not pensionable such as:
**Remuneration paid to an employee while the employee worked in excluded employment, not subject to CPP/QPP
**Amount paid for clergy member's residence from which CPP/QPP is not deducted
**Remuneration paid to Status Indian on reserve where no CPP/QPP is deducted

*The T4-BOX-26-OTHER entry should define the remuneration that are pensionable but not taxable.

*Box 26 will be blank under one of the following conditions:
**There are no pensionable earnings.  Example: if Box 26 = 0, then Box 26 = Blank
**Pensionable earnings are the same as the employment income in Box 14.  Example: if Box 26 = Box 14, then Box 26 = Blank
**Pensionable earnings are over the CPP/QPP maximum earnings for the year, from IPCT, Tax Rate Code '010101', CPP Annual Maximum Earnings.  
Example: if Box 26 >= CPP/QPP maximum earnings, then Box 26 = Blank

*Otherwise, perform one of the following conditions:
**If Box 14 > Box 26 CPP/QPP earnings:
***Use the T4-BOX-26-EXCEPT Field Identifier entry to obtain the amount for the excepted employment
***The excepted employment amount is then subtracted from Box 14
***If the new Box 14 amount is equal to Box 26 CPP/QPP earnings, this box will be blank, otherwise Box 26 CPP/QPP earnings will be printed.\\

**The following conditions are covered by this logic:
***Remuneration paid to an employee before age 18 or after age 70 during the year, then this box will be printed.
***An employee is being remunerated by excepted employment as defined from the "Employer's Guide", this box will be printed.

*If Box 14 < CPP/QPP earnings
**For Quebec, if Box 26 QPP earnings > Box 14, Box 26 is always printed
**For all other provinces: 
**Use the T4-BOX-26-OTHER Field Identifier entry to obtain the amount for pensionable employment
**The pensionable employment amount is then added to Box 14
**If the new Box 14 amount is equal to Box 26 CPP/QPP earnings, this box will be blank.  Otherwise Box 26 CPP/QPP earnings will be printed.

*The derived CPP/QPP Pensionable Earnings are printed according to the IDFDV form set up on the RPYEC Summary report.

*The CPP/QPP Pensionable Earnings that are printed on the T4 Form will also be printed on the RPYEC Summary report, under the T4-BOX-26-PRT Identifier.  
Users should verify the reported CPP/QPP Pensionable Earnings are correct according to the government specifications.

;Box 28 - Exempt (CPP-QPP and EI and PPIP):
*"X" will be entered under CPP-QPP if there is no contribution to CPP/QPP (such as Box 16, 17 and 26 are blank), and the CPP/QPP method from the IPRLC form = 'Do not calculate'

*"X" will be entered under EI if there is no EI premium (such as Box 18 and Box 24 are blank) and the EI method from the IPRLC form = 'Do not calculate'

*"X" will be entered under PPIP if the province is 'Quebec' and there is no PPIP premium (such as Box 55 and Box 56 are blank) and the PPIP method from the IPRLC form = 'Do not calculate'

*The following identifiers from the IDFDV form are for Information Purpose only.  There is no need to set these identifiers up.
||Field Identifier||
|T4-BOX-28-CPP-PRT|	
|T4-BOX-28-QPP-PRT|	
|T4-BOX-28-EI-PRT|	
|T4-BOX-28-PPIP-PRT|	

;Box 29 - Employment Code:
Report the appropriate code if one of the following situations applies:
|11|Placement agency - self employed
|12|Driver of taxi or other passenger-carrying vehicle
|13|Barber or hairdresser
|14|Withdrawal from a prescribed salary deferral arrangement plan
|15|Seasonal Agriculture Workers Program
|16|Detached employee - social security agreement

*Set up the T4 EMPLOYMENT CODE field on the IMUF form, then enter the appropriate Employment Code on the IDGR form, if the above situation applies

*The following identifier from the IDFDV form is for Information Purpose only.  There is no need to set this identifier up
||Field Identifier||
|T4-BOX-29-PRT|This is used for the XML file only

;Box 44 - Union Dues:
Derived from the IDFDV form and the IDUN form, T4 UNION DUES field
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-44|T4-BOX-44
*This box should NOT be used if the Union issues Union Dues receipts directly to the employees
*If the Union has NOT issued receipts for union dues, then specify the T4 UNION DUES field on the IDUN form 
**On the IDUN form, if the Report T4 Union Dues Indicator = 'Y', then the value of 'T4-BOX-44' is printed
**the Union Dues that are printed on T4 Form are also printed on the RPYEC Summary report under the T4-BOX-44-PRT Identifier for user verification

;Box 46 - Charitable Donations:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-46|T4-BOX-46

;Box 50 - RPP or DPSP Registration Number:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable||Suggested Field Variable (Element)
|T4-BOX-50-REG1|Constant|
|T4-BOX-50-REG2|Constant|
|T4-BOX-50-REG3|Constant|
|T4-BOX-50-REG4|Constant|
|T4-BOX-50-REG5|Constant|
|T4-BOX-50-RPP1|  |T4-BOX-50-RPP1
|T4-BOX-50-RPP2|  |T4-BOX-50-RPP2
|T4-BOX-50-RPP3|  |T4-BOX-50-RPP3
|T4-BOX-50-RPP4|  |T4-BOX-50-RPP4
|T4-BOX-50-RPP5|  |T4-BOX-50-RPP5

*The values from T4-BOX-50-RPP1, T4-BOX-50-RPP2, T4-BOX-50-RPP3, T4-BOX-50-RPP4 and T4-BOX-50-RPP5 are used for comparison.
*The largest value from T4-BOX-50-RPP1, T4-BOX-50-RPP2, T4-BOX-50-RPP3, T4-BOX-50-RPP4 and T4-BOX-50-RPP5 are used and the corresponding 
T4-BOX-50-REG1, T4-BOX-50-REG2, T4-BOX-50-REG3, T4-BOX-50-REG4 and T4-BOX-50-REG5 are reported
*The T4-BOX-50-PRT Identifier is for the XML file only. There is no need to set this Identifier up.


;Box 52 - Pension Adjustment:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable 
|T4-BOX-52|T4-BOX-52
*Box 52 is rounded up to the nearest Dollar. No cents are printed.

;Box 55 - Employee's PPIP Premiums:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable 
|T4-BOX-55|T4-BOX-55

;Box 56 - PPIP Insurable Earnings:
Derived from the IDFDV form
||Field Identifier||Suggested Field Variable 
|T4-BOX-56|T4-BOX-56
*Boc 56 will be blank under one of the following conditions:
*#If there are no insurable earnings.  Example: if Box 56 = 0, then Box 56 = blank
*#Insurable earnings are the same as the employment income in Box 14.  Example: if Box 56 = Box 14, then Box 56 = blank
*#Insurable earnings are over the PPIP maximum earnings for the year, from IPCT, Tax Rate Code '011201', QPIP Annual Employee Maximum for the Province.  Example: if Box 56 >= QPIP maximum earnings, then Box 56 = blank
*The derived PPIP Insurable Earnings is printed according to the IDFDV form set up on the RPYEC Summary report.
*The PPIP Insurable Earnings that are printed on the T4 Form and reported on the Magnetic Media file will be printed on the RPYEC Summary report under the T4-BOX-56-PRT Identifier.  Users should verify the reported PPIP Insurable Earnings are correct according to the government specifications.

;Box - Other Information:
Derived from the IDFDV form 
||Field Identifier||Suggested Field Variable
|OTHER-nn|T4-BOX-OTH-nn
*Up to 6 footnote codes can be printed on each T4 form
*If there are more than 6 footnote codes to be reported, subsequent T4 form will be produced 
*The subsequent T4 slip numeric boxes will be blank.  The employee's demographic information will be printed along with the footnote codes.

!!Magnetic Media File - Government XML file
!IDIF - T4 Govt XML File layout

The government XML file layouts are provided by the government on their web site each year. High Line uses the IDIF form to define the government file as specified, in an xml format. \\
 
The IDIF layout is provided by High Line with the year end software (SEED_IDIF_HL$CAN_T4_YYYY).  Users do not need to modify this form.

Users must run the RPYEC and RPGRC processes to generate the Magnetic Media file in the government XML file format.  Please refer 'Government Reporting Procedures, Sequence' section that describes how the process is run.

%%warning IMPORTANT: The government requires users to validate the government XML file according to the downloaded government XML schema using a validating parser prior to sending the file to the government.   

!Validating the Govt XML File
A validating parser tool from any third party will perform the following checks on the government XML file generated by RPGRC:

1.	Verify the government XML file is properly created according to the XML syntax rules, such as the file is well formed, no missing xml tags, etc.
2.	Verify the government XML file conforms to the schema downloaded from the government web site.

Validating parser software is NOT provided by High Line.  Organizations can use any third party validating parser tool.

High Line uses the XML SPY Home edition tool to validate the T4 and T4A xml files.  

!!Electronic T4 Print Facility
Employees can consent, or withdraw their consent, to print their T4 form through Self Service.  
If an employee chooses to receive electronic T4 forms, they must enter their consent in the My T4 Consent form (WEPT4). \\ \\

To print their T4, employees must run the RET4 process and select the Reporting Year they want to print.  The output of the T4 will be in a pdf format.  \\ \\
If an employee has chosen to receive electronic T4 forms, using either the consent form WEPT4 or IEPT4, a paper copy is NOT printed during the RPT4 T4 printing process. \\ \\

Organizations can:

* Manage the consent for employees to receive electronic T4 forms using the Maintain Employee T4 Consent form (IEPT4).
* Control the years that T4 forms are available for employees to print, by setting a Preference on the IMST form, as below.

!Setup/Implementation
Users must set up the EE_T4_GVT_RUN Preference with the values of the Gvt Run Numbers that contain the information for the employee’s T4s (from the RPYEC run) on the IMST form, Preference tab.

The GVT Run numbers must be entered with comma separators and no spaces, such as 1234,3333,4567).  


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![Notes|Edit:Internal.CDN T4 PROCESS] 	
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