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A new workflow custom function called P2K_CF_GET_DAPR_COMMENT was created for use in the workflow products such as WF_AAL, WF_SPA, etc. to look for any approval records that are tied to the subject record being changed and return the comment column.

Currently of the 23 approval areas only 12 have workflow products available. See chart below.
Approval Areas and Workflow Product Cross Reference

Value	Displayed	WF Product	WF Product Description
01	Disabled
02	Pay Trans Batches	WF_PBT	Work Flow – Batches
03	Pay Header Batches	WF_PBT	Work Flow – Batches
04	Performance Reviews	WF_SRV	Work Flow – Reviews
05	Personnel Actions	WF_SPA	Work Flow – Personnel Actions
07	Job Requisitions	WF_RPO	Work Flow – Postings
08	Applicant Hires	WF_RAP	Work Flow – Applications
09	Development Programs
10	Development Activity
11	Courses
12	Class Schedules
13	Training Resources
14	Benefit Elections	WF_BEL	Work Flow – BE Elections
15	Assessments
16	Class Registration	WF_CRSE	Work Flow – Class Registrations
17	Time Sheets	WF_PTS	Work Flow – Time Sheets
19	Leave Lines	WF_AAL	Work Flow – Leave Lines
20	Clock Entries ((Authorize)	WF_TCE	Work Flow – Clock Entries
21	Education
22	References
23	Work History
24	Open Enrollment EEs	WF_BOEE	Work Flow – Open Enrollment EE
25	Positions
26	Time Sheet Entries (Authorize)

There could be multiple approval records out there for a subject record at any point in time, so records with the following approval statuses will be bypassed:

• 01 – Approval Cancelled
• 20 – Future Approval
• 80 – Approval Historic
• 95 – Declined Historic

From there we will sort the records by the change date descending to ensure that the most recent change will be the one that triggered this.

Implementation#

1. To use this custom function an entry needs to be made to the X_UC_FUNCTIONS lexicon as below

2. When using this custom function the value needs to be returned to a character variable like:

3. A sample Workflow Action may look like this:

4. A sample Workflow Usercalc may look like this:

In the example above, there is a check to see if the PA status has changed before anything is done. Then in this example, we are only dealing with Declined/Not Approved PA’s so we want to ensure that the status is for that. The actual custom function is called and the value of the found comment field is returned into the variable dapr_comment created. If the comment is left blank, an email is not sent. In this case, you may want to have one action line (email content) for when a comment is supplied and a different one for when a comment is not supplied.

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Notes #

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