When a leave policy is defined, there are a variety of decisions to be made for each policy:
Attendance components may be defined and maintained on the Define Attendance Components (IAAC) form.
As each leave policy is created, users decide which components are necessary to define the policy. Once the components are decided, users choose which rule is applicable for each component.
When a policy is created, the rules for how much entitlement to give, when to give it and how and when the entitlement may be taken need to be defined. These rules are held in attendance components. Users are provided with a list of possible components and the rules available for each one and decide which of the attendance components will be necessary for each leave policy.
The attendance components allow a great deal of versatility for defining leave policies. In cases where the existing options may not allow for every possible policy rule, the UserCalc tool has been made available. With this tool, users are given the ability to create a custom calculation to derive necessary information for the policy. Users are also given the opportunity to carry amounts calculated in the attendance processing to payroll, and subsequently to employees’ pay stubs and financial ledgers. The link between attendance and payroll is established in the pay components. This concept will be discussed further in the “Detailed Information on Attendance Components” within this chapter, and in the “Linking Attendance and Payroll” chapter.
Attendance components are maintained on the IAAC form. High Line supplies the available AC codes, and their associated options/rules. Users may choose which rules will be available to policies, and what information may be overridden at policy entry.
Bracketed words represent fields in the Component Rules, Leave Accrual Record, or Leave Line forms that need to be filled in. (i.e. <Value>).
Each component has a table to define the rules that are available. The columns in the tables are described below:
A001–A099 | Components for Preprocess/Qualification |
A100–A199 | Components to Calculate Service |
A200–A399 | Components to Calculate Time Entitlement |
A400–A499 | Components to Calculate Earnings |
A500–A599 | Components to Calculate Earnings Percentages |
A600–A699 | Components to Calculate Earnings Amounts |
A700–A899 | Components to Calculate Current Owing/Payout Balances |
A900–A999 | Component for Year End Processing |
A1400 | Components for Leave Entry |
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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