You have the ability to define an Approval Administrator to be used as an Approver should the system not be able to locate an Approver based on the approval process definition. The system may not be able to locate an approver for a variety of reasons. For example: the defined approver is terminated, the defined approver type is an empty position (no employee is employed in the defined position), or the approver is defined with historical From & To dates.
To rectify the problem of not being able to locate an approver, an Approval Administrator may be defined using the preference APPROVAL_ADMIN(System_Preference). Approval records would then be created for this Administrator so he/she may be able to approve the record so the record can carry on through to the processing stage.
Without the Approval Administrator defined, the approval may end up with ‘gaps’ in the approval and the record may not get properly approved and processed.
During the installation of the software, the system may default the preference to be defined for Site and Role; however this preference is meant for the IDAP function only. Therefore in IMPF, the Administrator MUST change the preference details to be for FUNCTION only.
The preference should then be added to IDAP in IMFN. When adding this new preference the value must be a single person code. Using this person code the system will derive the identity ID and use it to create the appropriate approval records. Since the Approval Administrator may have to approve any employee’s record, the person code should be that of a person within the organization who has access to ALL personnel records such as a Site Administrator.
Both these text options may be edited or translated via IMMS messages DAPR_00006 and DAPR_00007.
If an approval record is created for the Approval Administrator, the record will become the last step in the approval chain. The Approval Administrator will have final approval.
Since an approval process may be defined with last managers approver, an approval change could be sent up the incorrect management chain if an administrator makes an approval thus it will be considered "Final Approval" and the entity will be moved to the next approval status. Example: a time sheet would be sent to payroll.
If an Approval Administrator receives approval records he/she has the following options to correct the process and move the entity along the approval chain.
Screen captures are meant to be indicative of the concept being presented and may not reflect the current screen design.
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