!!!Components for Year End Processing (A900 – A999)

When an accrual record for a leave policy is created, it has a start date and a stop date one year (less a day) later.

Based on the policy rules, those start/stop dates may be based on a calendar year (January 1 – December 31), the employees’ anniversary, or some other date (i.e. fiscal year). The “stop date” is considered the year-end, regardless of what actual day of the year that is.

At year-end, special processing is necessary. Users must decide if the policy allows users to carry over unused amounts into the following year, how much the amounts are, and whether to pay out the amounts or consider them “lost”.

The following components are provided to define these policy rules.

Year-End processing occurs when the evaluation date passes the current bank end date, and it happens automatically through [UPCLOZ]/[UACLOZ].

There's a real question of timing here, as the bank will reject time entered with an effective date greater than the year end (before a new bank is created), and once created will reject time entered for the previous year. There are three available options:

# To run [UACALC]/[UACLOZ] to create banks before the last pay of the year
# To run [UACALC]/[UACLOZ] mid-cycle, everyday, etc.
# To have [UPCALC] create the new banks.

Discuss with your High Line consultant to analyze what the best process would be. This decision will depend on company rules about time taken in the last pay of the year and how the entitlement is calculated; [UACALC] can either give entitlements or not. If a bank uses elements and/or UserCalcs, you may still want to use [UACALC] to create just the new bank record but not have the entitlement granted, particularly if the entitlement liability is recorded through to the GL.

See additional detail in the section ‘UACALC vs. UPCALC - Attendance Processing’.

!Year End Processing Components
|[A900|AC-A900]| Time Owing at Year End
|[A910|AC-A910]| Excess Time Over Cap {optional}
|[A920|AC-A920]| Year End Wage Rate
|[A930|AC-A930]| Rederive Average Payout Wage @ Year End {optional}
|[A940|AC-A940]| Re-Evaluate Amount at Year End {optional}
|[A950|AC-A950]| Amount Owing at Year End Rollover
|[A960|AC-A960]| Excess Amount to Leave Line {optional}