Personality 5.05 Key Differences#
Overview#
Personality Version 5.05 was built on the base functionality of Personality 5.04 to add features that support new forms and technologies.Version 5.05 continues to be available with 2 user interfaces: Browser and Administrative/Professional (java swing), however, the sizing was removed from forms. This ensures that they show better in the browser but they may not show as well in the Admin UI.
This update brings Multi-Tenancy to Personality.
Multi-Tenancy will be based on site records. The new HRIS version made available by NEOGOV also is multi-tenancy.
Additional new functions in 5.05 merge and simplify some Payroll processes.
Other changes include additional screens, reports and functionalities, and many, many bug fixes.
5.05 marks the end of High Line putting out “Full” releases. Future releases will be based off of Personality 5.05 as small updates are needed.
Highlights of changes between versions 5.04 and 5.05.
#
Multi-Tenancy Database#
5.05 introduces Multi-Tenant architecture to the database. This architecture is like an apartment building. All clients share the front gate, the parking garage, the security, and the pool. Each client still has their own private apartment, which is where all your data is securely stored and made unavailable to anyone except you. This means no other client can access your data.Why is this change in architecture important? This architecture allows us to provide all clients with stronger security measures, improved hardware for performance, and a code base to share product and functionality improvements easily with all clients at the same time. It also gives clients an easier transition from Personality to the HRIS platform.
If you are currently an on-premise client or pay to be a hosted Single Tenant, this change still affects you! Database updates and system configuration, including necessary changes to site codes and forms, should be in place before upgrading to Personality 5.05. You may continue to be a Single Tenant even though the new architecture makes it possible for you to become Multi-Tenant.
Site Reference Column#
All Personality tables now have a SITE_REFERENCE_ID column added to them. This is required to enable the Multi-Tenant database structure. The values required for this column are populated automatically as part of the upgrade to version 5.05. Once active in 5.05, this column is updated each time a new record is added to the database. In the new multi-tenant database, users are limited to the SITE_REFERENCE_ID associated with their user login. This is referenced as the “Tenant” code. The “Tenant” code is the “Site Reference” code seen on IMST.New Lexicons#
There are two new fixed lexicons included in the 5.05 release. The lexicons X_TABLES_NO_SITE and X_TABLES_PARTIAL_SITE identify the tables that are exceptions to the population of the SITE_REFERENCE_ID.Both lexicons list tables defined by preloaded values. These are typically provided in seed data that are not subject to change.
Tables not listed in either of these lexicons must have a reference to a tenant site and can be viewed and modified only by that tenant.
Note - These lexicons are both fixed and should not be changed by Users.
X_TABLES_NO_SITE
This lexicon lists tables with records that can [never be updated or customized by a client. These are generic values, which are the same for every tenant, and tenant-specific records will never exist for these tables.
|]
For example: States and Provinces do not change by
tenant. These records will never contain a reference to the tenant-specific
site code but will instead have 'No Site'.
X_TABLES_PARTIAL_SITE
This lexicon lists the tables in which clients are
allowed to add new, tenant-specific records to customize their experience.
Since some records will have the site ID populated
and others may not have a site reference, these tables remain ‘Partial Site’.
For example, Functions (IMFN) - every tenant has
access to the forms that are provided while still having the option to create
their own functions & forms for their users.
The “Pre-Loaded” (supplied) function does not
contain a reference to any specific tenant sites.
Any “User Defined” new records (User Created) will
have a reference to the tenant site which created it.
New Database
Function
To ensure the SITE_REFERENCE_ID column is populated
correctly, on all INSERT triggers, the P2K_SESSION.DETERMINE_SITE function will
pull from the values documented in the lexicons above if the site is NULL. The
value inserted into the SITE_REFERNCE_ID will not be changed on any subsequent
updates to the record.
Before going through the upgrade, review the value
of your current Site Code (IMST) as this will have an impact on some DB user
names and roles (see section “New Admin Users”). We recommend keeping the site
code short if you’re still using the Admin User Interface. Site records on IMST
will be set up for the Base site and the Master site.
Changes to Forms
(IMFDH)
The IMFDH screen is one of the key places where
users may notice changes in the multi-tenant environment.
In the new multi-tenant set-up, users are not able
to make any changes to preloaded data, including form definitions, unless
logged in as a MASTER (Admin UI) user.
Preloaded screens will still allow the addition of
fields as long as they are “User Defined”. Any preloaded aspect of the form
will no longer be modifiable. It has always been a best practice to not alter
the default set up of a form. In Personality 5.05, this practice is not just
best practice; it is now a requirement.
User Profile
Changes (IMUS)
There are several changes to the ADMIN user roles
in 5.05. The P2K user profile should no longer be used within the Admin or
Browser User Interface. The P2K user profile has been replaced by MASTER and
MASTER_[SITE_CODE] user profiles. The P2K_USER role, as defined on IMRO, is
still a requirement for all users and should be included in all user profile
setups, including these new administrator profiles.
P2K User Profile
The P2K user profile should no longer be used to
log into the application in the Admin User Interface.
The P2K user profile will not have access to any
data and should be treated as a “Schema” only. If you sign in as P2K,
the system will appear to be empty.
The P2K user profile user is replaced with the
MASTER_(SITE_CODE) user profile.
The P2K user profile can still be used to see
everything at the Database level.
Symmetry is site independent with installation and
the owner is still under the P2K schema.
MASTER User Profile
The MASTER user profile is used to access and
modify global data. In the SAAS model, this user is [not accessible to end
users. In the non-SAAS model, MASTER is added to every database.
|]
Custom integrations, links, ODBC connections, etc.
that currently use P2K need to be changed to the Master user of the base site.
The P2K user profile can be used to access data at the DB level and the MASTER
user profile should [not be
used.
|]
Preloaded items cannot be changed from any sites
except the MASTER. While MASTER can modify forms, it is [not the recommended
practice.
|]
When logged into the Admin User Interface, the
MASTER user profile is not able to access any employee data. A new entity was
created named ADMINISTRATION. This entity and all its related data are visible
to the MASTER user alone. This entity is hidden from all other user types
logging into the environment.
The SITE CODE for the MASTER user profile on IMST
is MASTER.
When accessing the Browser UI, the MASTER user
profile is associated with an identity record on IEID called “Super
User.”
The Access Code used to log into the BROWSER UI on
IEID is ADMIN_MASTER.
The User Profile associated with this identity
record is MASTER
MASTER_[SITE_CODE] User
Profile
While the MASTER user profile controls the records
that are global in nature, a site-specific admin user is also required. The
MASTER_[SITE_CODE] user profile now replaces the P2K user profile when
accessing the User Interface.
In this document [SITE_CODE] represents the value
found in the SITE_CODE column found on IMST.
After the database is loaded and prior to
installation of the 5.05 software, please update the site code (IMST) to make
the code meaningful and to [not have spaces or dots. Once the 5.05 software is loaded, the
master admin and self-service users are created using the site
code.
] |
P2K preferences and logics (i.e. Setting
preferences on forms, Establishing Report Parameters, Publishing Usercalcs,
etc) will be transferred to the MASTER_(SITE_CODE) user profile.
Preferences that are noted as Global should be established
using the new MASTER_(SITE_CODE) profile.
Note - To avoid any conflicts, all scheduled jobs
should be canceled before any major upgrades and then rescheduled after.
The username to log into the Admin User Interface
is the MASTER_[SITE_CODE] from IMST
For example: the site code in our test environment
is TRAIN, therefore the sign-in user is MASTER_TRAIN.
After completing the upgrade process, users may
initially log in with the password “p2k”. It is highly recommended that clients
change their password as soon as possible.
Site data is only visible to a user logged into
that site.
When accessing the Browser User Interface, the
MASTER_[SITE_CODE] user profile is associated with an identity record on IEID
called “Super User1”. The number in the name of the user increases with each
new tenant record (User1, User2, User3, etc.). Most clients are not expected to
have more than one tenant record.
The Access Code used to log into the BROWSER user
interface on IEID is ADMIN_MASTER_[SITE_CODE].
This identity record’s user profile is
MASTER_[SITE_CODE].
Payroll Process Smoothing
UPPAY - Payroll
Batch Audit and Pay Calculation Report
UPPAY is a new function that allows payroll users
to do both the audit and calculation of pays using one function. This merges
UPAUDT ‘Payroll Batch Audit Report’ and UPCALC ‘Pay Calculation Report’. The
new function does the UPAUDT for selected Payroll and Batches and if batches
are balanced and audited, then it automatically runs UPCALC. If there is a
correction that requires UPUNDO ‘Undo a Pay Run’ and brings at least one pay
header to a ‘To Be Audited’ stage, UPPAY can be run again after the UPUNDO is complete.
UPPAY uses single thread processing.
UPCLOSEPAY - Close
and Disburse Pay
UPCLOSEPAY is a new function that allows payroll
users to close the pay runs and disburse them using one function. This merges
the UPCLOZ ‘Close a Pay Run’ and UPDISB ‘Disburse Pay’ for pay runs. The
function does the UPCLOZ for the selected payroll and pay runs and then UPDISB
for the same payroll and pay runs. If there is a correction that requires
UPUNDISB ‘Undisburse a Payrun’. run UPDISB after the UPUNDISB.
Transaction Loading
Location and Tax Jurisdiction Information can now
be loaded to IPTL ‘Manage Loaded Pay Lines’ and processed by UPTL ‘Loaded Pay
Transactions Report’. UPTL now supports the creation of Pay Headers with this
information overridden and creates multiple timesheets if multiple
jurisdictions are found. The new fields added are HOME_JURISDICTION,
WORK_JURISDICTION, and WORK_LOCATION.
General / Miscellaneous
Field Sizes
Increased
Column sizes and field sizes were increased for the
fields below. Server code referencing these fields was updated to support the
increased sizes.
Passwords increased from 16 to 30 characters
Columns with the domain Code
increased from 16 to 60 characters
Columns with the domain Description
increased from 50
to 200 characters
User Profile added
to Employments
Self-service user profiles can now be attached to
an employment. When an employee is terminated and then re-hired, the older
employment record can have a different, more restricted user profile.
HELP_URL
Personality 5.05 supports linking the Wiki (also
known as Knowledge Base or Internal Wiki) to the role level using the updated
HELP_URL preference. With this change, regular self-service users can have a
different Wiki than Administrators. The preference HELP_URL was updated to have
the "Applies to Role" toggled on. This automatically sets the
preference at the role level on IMRO. If this preference is set at the site
level on IMST, this will be used for all users except those who have this
overridden on their role (i.e. WWW_EMPLOYEE role).
Open
Enrollment
Flex Plan Running Amounts and Totals are now
displayed in Self Service Open Enrollment.
Feature added to allow the system to determine
which plans/coverages are dependent on other plan choices. A new table
P2K_BE_PLAN_DEPENDENCIES (BPD) was created.
Personnel
Action
ISPY PA Type Tables can now be updated
automatically with the new columns once a PA is created (‘Create/Refresh All PA
Columns for Tables’)
New function ISFPT ‘Maintain Function PA Types’ is
the screen to set up a function’s PA Type.
This form contains the PA Type that is associated
with a function.
Each function can only be linked to one PA Type.
A PA Type can apply to multiple functions.
Removed PA Type field from the IMFD and IMFDH
screens.
New Functions
Below is a list of new functions in 5.05.
FUNCTION - Analytics |
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DASHBOARD_CONF | User Configurable Dashboard |
MSS_DASHBOARD_CONFIG | Mgr. Configurable Dashboard |
FUNCTION - Analytics |
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BBDD | Benefits |
BBSH | Benefits |
BDATDM | Dash - Approvals to Do |
BDQL | Dash |
BECTA | Dash - Emergency Contacts (Admin) |
BEDD | Human |
BESH | Human |
BET4 |
BEW2 |
BPDD | Payroll |
BPSH | Payroll |
BPTC | Dash |
BTADD | Time and Attendance Dynamic Dashboard |
BTASH | Time and Attendance Static Dashboard |
BWTDM | Dash - Workflow to complete |
FUNCTION - |
---|
IDVARA | View All Approval Records (Admin) |
IMSOIC | Candidate Document Signoff by Doc |
IMSOIE | Employee Document Signoff by Doc |
IMTRM | Maintain Trace Modes (Changes lost after restart) |
IRNB | Maintain |
ISFPT | Maintain Function PA Types |
FUNCTION - Report | DESCRIPTION |
---|
REBES2 | Employee Total Compensation Statement |
RPGLP | Payroll G/L Distribution Report |
RPGLX | Payroll G/L Distribution Report |
RPW2W4TB | Produce W2 forms |
FUNCTION - Self |
---|
WAOD | Onboarding |
WAPSN | Deductions |
WAPTSS | Enter Employee Timesheets |
WAPWC | Process Wage Changes |
WASPA | Maintain Personnel Actions |
WAVEEP | Employee Profile |
WCRAS_INTV | My Interview Time Options |
WCRAS_SPLASH_INTV | My Assessments |
WEPAY | View My Pay Stubs |
WEPETBWD | My Time Card - Entered Time By Week Date |
WETETBWD | My Projected Timesheet - Entered Time By Week Date |
WEVBEN | My Benefits |
WMEPR | Process Promotions |
WMPTSS | Review Time Cards |
FUNCTION - Update |
---|
UEINH | Import Employee Hires |
UEINHF | Generate Interface Format for Importing New HIres |
UEPAIF | Generate Interface Format for PA in csv |
UFBUIF | Create Budget Interface File |
UPCLOSEPAY | Cloz and Disburse Pay |
UPCTER | Change Timesheets Edit Rights |
UPPAY | Payroll Batch Audit and Pay Calculation Report |
UVACAMONTHLY | ACA Monthly Data Processing |
New Windward Reports
Below is a list of the new or existing reports that
were converted to Windward, most are in .xlsx format.
REPORT | DESCRIPTION |
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RPFRS | Florida Retirement Report |
RPSNR | Sundry Register |
RFBU |
RPNYRS | New York State Retirement Report |
UPORPERS | Report Oregon State PERS |
UPWAPERSW | Report Washington State PERS |
New Preferences
Below is a list of the new preferences.
PREFERENCE | DESCRIPTION |
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ADD_CALENDAR_APPOINTMENT | The preference ADD CALENDAR |
ALLOW DEPENDENCIES | Feature for benefits to allow dependencies on plans |
DB_OUTPUT_BASE_FLDR | This preference is for new logic that allows output |
DEFAULT ESS ROLE | This preference is used to Auto assign IMUS on IEID |
DEFAULT_RANGE_MIDPOINT | Defaults the Position Wage Rate from |
DFT_PRENOTE_REQUIRED | This preference will allow the user to turn OFF the |
If this preference is set to N the PRENOTE_REQUIRED toggle will be turned OFF.
NOTE: t the PRENOTE_REQUIRED toggle is turned ON only when the PRENOTE_DAYS on Payroll Bank Accounts is not null.
Setting the preference value to Y will not turn the PRENOTE_REQUIRED toggle ON if the PRENOTE_DAYS on Payroll Bank Accounts is null
DFLT ESS ROLE | This preference is used to Auto assign IMUS on IEID |
DFLT_ESS_EFF_DT | This preference is used for the Start Date override |
DFLT_ESS_USER | When an employee is hired via |