DEFINE PAYROLL FREQUENCIES#

Payroll Frequencies define the condition under which a payroll item (deduction, benefit, etc) is processed.

Define Processing Frequencies data is stored in the P2K_PR_FREQUENCIES and P2K_PR_FREQUENCY_DETAILS tables.

Frequency

Frequency Code uniquely identifies the processing frequency.

Description

This field gives a short description of the processing frequency defined.

Pay Category

This field is used to identify the pay categories that are applicable for this processing frequency.

Once Only

If this toggle is ON, then any items (deductions, benefits, etc...) will only be processed once. This is usually used for system generated arrears type transactions and manual corrections to an item processed incorrectly. If the toggle is OFF, the item will be processed according to the remaining toggles.

Keep History

If this toggle is ON, then One Time Sundry records will not be deleted from the IPSN, the status of the IPSN record will be changed to 'Completed-1 Time'

First Time Paid in Period

If there are multiple pays in one pay period for one employee, should processing occur on just the first pay in the period? The status of the '1st Pay in Period' toggle on the pay header is used to qualify this.

If the First Pay in Period toggle is ON, the item will be processed only on the first pay within a pay period. If a person receives subsequent pay(s) in the same period (e.g. bonus, commission, vacation pay etc.), the item will not be processed again.

If the toggle is OFF, then each of the 'Pay X of Month' toggles must be turned ON to ensure that the item is processed during each pay period.

First Time Paid in Month

Regardless of the pay number in the month, is this the first time this employee has been paid this month? The status of the '1st Pay in Month' toggle on the pay header is used to qualify this.

If the First Pay in Month toggle is ON, the item will be processed, regardless of the time in the month. This is used when a monthly item must be processed the first time a person is paid in the month.

If the toggle is OFF, the item is processed according to the other toggles only. This is the required setting for items that are processed more frequently than monthly.

Pay # Of Month (1st, 2nd...5th)

These toggles are used to determine during which pay periods the items (deductions, benefits, etc...) is to be processed.

12 Month indicators (January, February...December)

Month Indicators-These toggles are used to determine which months the items (deductions, benefits, etc...) will be processed.

Time/Year (Benefits)

Number of Times Per Year this frequency is to occur. This field is extremely important for Benefits processing.

For example: The rate basis of the coverage is Monthly and the frequency is Biweekly with the ‘Times per Year’ as 26.A Premium of $12.00 per month would be multiplied by 12 to obtain the annual amount ($144.00) and then divided by 26 to obtain the deduction amount ($5.54). If the Time per Year were 27 then the deduction amount would be $5.33 not $5.54.

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