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Version Date Modified Size Author Changes ... Change note
23 26-Nov-2021 10:22 6 KB Karen Parrott to previous
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At line 14 removed 2 lines
!EFW2 File
The following fields have been added/changed for the 2015 reporting.
At line 17 removed 53 lines
Record Changes
*The Location Address Field (positions 274-295) of the RA Submitter Record is no longer a required field
Other Changes
*Section 6.0 AcccuWage Software: The AccuWage 2015 application has been updated to include both AccuWage and AccuW2C in one application. We recommend that wage submitters uninstall prior versions of AccuWage and AccuW2C before downloading the software for the current tax year. Submitter EIN (positions 3-11)
*Section 16.0 Appendix H: Maximum Wage and Tax Table has been modified to include tax year 2015 Social Security wage amount changes, including Household wages.
*The Social Security Wage Base for tax year 2015 is $118,500.
*The employer and employee tax rate for Social Security will be withheld at 6.2 percent (up to $7,347.00).
*The 2015 Social Security and Medicare coverage threshold for Household employees is $1,900.
*Some editorial changes and corrections for clarification have also been made.
Important Notes
The Social Security Administration (SSA) will return electronic and paper wage reports which contain a W-2 with any of the following conditions: The following fields are now required in the RE Employer Record:
*Medicare Wages and Tips less than the sum of Social Security Wages and Social Security Tips;
*Social Security Tax greater than zero and Social Security Wages and Social Security Tips equal to zero; and
*Medicare Tax greater than zero and Medicare Wages and Tips equal to zero.
For employment type Household only:
*Sum of Social Security Wages and Social Security Tips less than the yearly minimum for coverage; and
*Medicare Wages and Tips less than the yearly minimum for coverage.
If the condition occurs, SSA will notify submitters and employers by email or postal mail to correct their wage reports and resubmit to SSA. To ensure prompt notification, please verify that your E-Mail address in the RA Record is correct and complete.
!IDFD Changes
For 2015-2016 reporting, [IDFD] Form Code ‘HL$US-W2-2016’ is used.
!IDFD – Store Option
For 2015-2016 reporting, [IDFD] Form Code ‘HL$US-W2-2016’ has supplied the ‘Store Option’ starting from Seq# 2000 in order for [RPYEU] to store the Employer Name / Addresses, Employee Name / Addresses in the Government Remittance tables.
%%warning Important:[RPYEU] must be run with the new [IDFD] Form Code ‘HL$US-W2-2016’ or a copy of this Form Code that has the ‘Store Option’ set up to store the Names / Addresses and the Amounts in the Government Remittance Tables.\\ \\Any prior year’s Form Codes do not supply this option and therefore will not turn on the Store feature for [RPYEU].%%
!RPYEU – New Capabilities
Since 2010 tax year reporting, [RPYEU] has the following new capabilities:
#[RPYEU] now stores the Employer Name / Addresses, Employee Name / Addresses and the Amounts in the following Government Remittance Tables for historical reference purposes: [P2K_PR_GVT_RUNS] (pgr), [P2K_PR_GVT_HEADERS] (pgh), [P2K_PR_GVT_AMOUNTS] (pga)\\ \\
#After [RPYEU] is run, any release of 3.05.03 or above, will allow you to view the results on [IPGR] and [IPGH].\\Each [RPYEU] generates a GVT Run number to be viewed on [IPGR]. [UPGRUNDO] can be run to undo the GVT Run.\\ \\
#[RPYEU] parameter ‘Sort by Active/Inactive’ has been enhanced from a [X_YES_NO] toggle to use the lexicon value [X_W2_SORT_ACTIVE].\\This allows sorting of terminated employees to be before or after the ‘Sort Level’ that is defined in the prompt. Read the [RPYEU Sort Level|W2 Process#RPYEUSortLevel] section below.
#W2 Form (2-on-a-page) Box D - Control Number field size has lots of space, allowing more information to be printed.\\Box D is derived from the [IDFDV] Field Identifier - W2-CONTROL-PRT; value 3 to 6 are added as below.
;W2-CONTROL-PRT:Specifies if the Control Number should be printed on the form or not
|Null, 0|Do not print Control Number on W2 Form
|1|Print Control Number as defined in W2-CONTROL-NUM Identifier
|2|Print Control Number as defined from RPYEU ‘Sort Level By’ prompt
|3|Print W2-CONTROL-NUM Identifier and Person Code
|4|Print ‘Sort Level By’ prompt and Person Code
|5|Print ‘Sort Level By’ prompt and W2-CONTROL-NUM Identifier
|6|Print ‘Sort Level By’ prompt and W2-CONTROL-NUM Identifier and Person Code
!RPW2 – capabilities (Oracle Report Only)
Since 2010-tax year reporting, RPW2 has the following capabilities in the Oracle version report (but not the Windward version).
*There are different copies of the W2 form that can be distributed to the employees and sent to the government: Copy A, 1, B, C, 2, D.
*RPW2 provides options to print different copies of the W2 forms and the Employee Instructions on the back.
*There is an option to either print the W2 forms on the pre-printed W2 forms or to show Copy A, 1, B, C, 2, D of the W2 forms for printing.
*W2 Form Copy A, 1, B, C, 2, D and instructions are taken directly from the government link above, however, it is the user’s responsibility to ensure these Employee copies are acceptable by the government as substitute for the pre-printed forms prior to distributing to the employees.
This page (revision-23) was last changed on 26-Nov-2021 10:22 by Karen ParrottTop