This page (revision-20) was last changed on 26-Nov-2021 10:22 by Meg McFarland

This page was created on 26-Nov-2021 10:22 by kparrott

Only authorized users are allowed to rename pages.

Only authorized users are allowed to delete pages.

Page revision history

Version Date Modified Size Author Changes ... Change note
20 26-Nov-2021 10:22 5 KB Meg McFarland to previous
19 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
18 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
17 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
16 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
15 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
14 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
13 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
12 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
11 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
10 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
9 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
8 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
7 26-Nov-2021 10:22 5 KB mmcfarland to previous | to last
6 26-Nov-2021 10:22 3 KB kparrott to previous | to last
5 26-Nov-2021 10:22 3 KB kparrott to previous | to last
4 26-Nov-2021 10:22 3 KB kparrott to previous | to last
3 26-Nov-2021 10:22 3 KB kparrott to previous | to last
2 26-Nov-2021 10:22 3 KB kparrott to previous | to last
1 26-Nov-2021 10:22 3 KB kparrott to last

Page References

Incoming links Outgoing links
W 2_EFW 2_RECORD_RE...nobody
W2_EFW2_RECORD_RE

Version management

Difference between version and

At line 1 changed one line
!State Media Magnetic Media Reporting - SSA EFW2 File Format for Annual and Quarterly Reporting
The EFW2 Format (Record RE) for 2013 Annual and 2013-2014 Quarterly Reporting
At line 3 removed one line
!!Record Name: Code RE - Employer Record
At line 6 changed 29 lines
|3-6|Tax year|Required. \\ Enter the tax year for this report (YYYY). \\ Derived from the user defined FROM-TO period, converted to YYYY.
|7|Agent Indicator Code|If applicable, enter one of the following codes:\\* 1 = 2678 Agent \\* 2 = Common Paymaster \\* 3 = 3504 Agent\\If more than one code applies, use the one that best describes your status as an agent.\\Otherwise, fill with a blank.
|8-16|Employer/Agent EIN|Required. \\ Derived from the applicable Federal reporting EIN, from [IDGV] or [IDGR].
|17-25|Agent for EIN|If "1" was entered in the Agent Indicator Code field (position 7), enter the client-employer's EIN for which you are an Agent. Otherwise, fill with blanks.
|26|Terminating Business Indicator|If this is the last tax year that W-2s will be filed under this EIN, enter "1". Otherwise, enter 0 (zero).
|27-30|Establishment Number|For multiple RE (Employer) Records with the same EIN, you can use this field to assign a unique identifier for each RE (Employer) Record. Otherwise, fill with blanks.
|31-39|Other EIN|For this tax year, if you submitted tax payments to the IRS under Form 941, 943, 944, CT-1 or Schedule H or W2 data to SSA, and a different EIN was used from the EIN in positions 8-16, enter the other EIN. Otherwise, fill with blanks.
__IMPORTANT NOTE:__ The Employer's Name field (positions 40-96) and the Employer's Address fields (positions 97-173) should normally match the employer name and address under which tax payments were submitted to the IRS under Form 941, 943, 944, 945, CT-1 or Schedule H.
|40-96|Employer Name|Required. \\ Enter the name associated with the EIN entered in positions 8 - 16. \\Left justify and fill with blanks. \\Derived from the 'W2-ER-NAME' [IDFDV] Field Identifier (seq 2010).
|97-118|Employer Location Address|Enter the employer's location address (Attention, Suite, Room Number, etc.) \\Left justify and fill with blanks. \\Derived from the 'W2-ER-LOCN-ADDR' [IDFDV] Field Identifier (seq 2020).
|119-140|Employer Delivery Address|Enter the employer's delivery address (Street or Post Office Box). \\Left justify and fill with blanks. \\Derived from the 'W2-ER-DELIV-ADDR' [IDFDV] Field Identifier (seq 2030).
|141-162|Employer City|Enter the employer's city. \\Left justify and fill with blanks. \\Derived from the 'W2-ER-CITY' [IDFDV] Field Identifier (seq 2040).
|163-164|Employer State Abbreviation|Enter the employer's State or commonwealth/territory. Use a postal abbreviation. \\For a foreign address, fill with blanks. \\Derived from the 'W2-ER-STATE' [IDFDV] Field Identifier (seq 2050).
|165-169|Employer ZIP Code|Enter the employer's ZIP Code. \\For a foreign address, fill with blanks. \\Derived from the 'W2-ER-ZIP' [IDFDV] Field Identifier (seq 2060).
|170-173|Employer ZIP Code Extension|Enter the employer's four-digit extension of the ZIP code. If not applicable, fill with blanks. \\Derived from the 'W2-ER-ZIP-EXT' [IDFDV] Field Identifier (seq 2070).
|174|Kind of Employer|Required. \\ Enter the appropriate kind of employer: \\ \\* F = Federal Government \\* State/local non-501c \\* T = 501c non-government \\* Y = State/local 501c \\* N = None apply \\ \\ __NOTE: Leave blank if the tax jurisdiction Code in position 220 of the RE (Employer) Records is "P" (Puerto Rico).__ \\
|175-178|Blank|Fill with blanks. Reserved for SSA use.
|179-201|Foreign State/Province|If applicable, enter the employer's foreign State/Province. \\ Left justify and fill with blanks. Otherwise, fill with blanks.
|202-216|Foreign Postal Code|If applicable, enter the company's foreign postal code. Left justify and fill with blanks. Otherwise, fill with blanks.
|217-218|Country Code|If one of the following applies, fill with blanks: \\ \\* One of the 50 States of the U.S.A. \\* District of Columbia \\* Military Post Office (MPO) \\* American Samoa \\* Guam \\* Northern Mariana Islands \\* Puerto Rico \\* Virgin Islands \\ \\Otherwise, enter the applicable Country Code.
|219|Employment Code|Required. \\ Enter the appropriate employment code: \\ \\* A = Agriculture (Form 943)\\* H = Household (Schedule H)\\* M = Military (Form 941) \\* Q = Medicare Qualified Government Employment (Form 941)\\* X = Railroad (CT-1) \\* F = Regular (Form 944)\\* R = Regular (all others) (Form 941). \\ NOTE: Railroad reporting is not applicable for Puerto Rico and territorial employers.
|220|Tax Jurisdiction Code|Required. \\ Enter the code that identifies the type of income tax withheld from the employee's earnings: \\ \\* Blank (W-2) \\* V = Virgin Islands (W-2VI) \\* G = Guam (W-2GU) \\* S = American Samoa (W-2AS) \\* N = Northern Mariana Islands (W-2CM) \\* P = Puerto Rico (W-2PR/499R-2)
|221|Third Party Sick Pay Indicator|Enter "1" for a sick pay indicator. Otherwise, enter "0" (zero).
|222-248|Employer Contact Name|Enter the name of the employer's contact. \\Left justify and fill with blanks.
|249-263|Employer Contact Phone Number|Enter the employer's contact telephone number with numeric values only (including area code). Do not use any special characters.\\Left justify and fill with blanks.
|264-268|Employer Contact Phone Extension|Enter the employer's contact telephone extension with numeric values only. Do not use any special characters. \\ Left justify and fill with blanks.
|269-278|Employer Contact Fax Number|If applicable, enter the employer's contact fax number with numeric values only (including area code). Do not use any special characters. \\Otherwise, fill with blanks. \\ __ For US and US Territories only __
|279-318|Employer Contact E-Mail/Internet|Enter the employer's contact e-mail/internet address.
|319-512|Blank|Fill with blanks. Reserved for SSA use.
|3-6|Tax year CCYY|From user specified FROM-TO period converted to CCYY
|7|Agent Indicator Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-AGENT-IND’
|8-16|Employer/Agent EIN|System derived the applicable Federal reporting EIN, from [IDGV] or [IDGR]\\ \\If on [RPYEU] selection screen the ‘Combined Fed Regist#’ toggle is ‘checked’, then this Employer/Agent EIN is retrieved from [IDFDV], Field Identifier: ‘W2-ER-EIN’, otherwise the EIN is derived for every Code RE record
|17-25|Agent for EIN|Derived from [IDFDV], Field Identifier: ‘W2-ER-FOR-EIN’
|26|Terminating Business Indicator|Derived from [IDFDV], Field Identifier: ‘W2-ER-TERM-BUS’
|27-30|Establishment Number|Derived from [IDFDV], Field Identifier: ‘W2-ER-ESTAB’
|31-39|Other EIN|Derived from [IDFDV], Field Identifier: ‘W2-ER-OTHER-EIN’
|40-96|Employer Name|Derived from [IDFDV], Field Identifier: ‘W2-ER-NAME’
|97-118|Employer Location Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-LOCN-ADDR’
|119-140|Employer Delivery Address|Derived from [IDFDV], Field Identifier: ‘W2-ER-DELIV-ADDR’
|141-162|Employer City|Derived from [IDFDV], Field Identifier: ‘W2-ER-CITY’
|163-164|Employer State Abbreviation|Derived from [IDFDV], Field Identifier: ‘W2-ER-STATE’
|165-169|Employer ZIP Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP’
|170-173|Employer ZIP Code Extension|Derived from [IDFDV], Field Identifier: ‘W2-ER-ZIP-EXT’
|174-174|Kind of Employer|Derived from [IDFDV], Field Identifier: ‘W2-KIND-OF-EMPLOYER’ (seq 2120)
|175-178|Blank|
|179-201|Employer Foreign State/Province|Derived from [IDFDV], Field Identifier: ‘W2-ER-F-STATE’
|202-216|Employer Foreign Postal Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-F-POSTAL’
|217-218|Employer Country Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-COUNTRY’\\If Field Identifier: ‘W2-ER-COUNTRY’ = ‘USA’, then this field is blank.\\Otherwise, this is a Foreign Country Code and the Field Identifier: ‘W2-ER-COUNTRY’ is already retrieved from [IDCO] UDF ‘ISO COUNTRY CODE’ with the two character ISO Country Code.\\ \\Note that Field Identifier: ‘W2-ER-F-COUNTRY’ is used for printing on W2 Form, this identifier can specify to use the NAME or ISO or leave blank.\\ \\If Field Identifier: ‘W2-ER-F-COUNTRY’ = ‘NAME’, then the Country Name is printed\\If Field Identifier: ‘W2-ER-F-COUNTRY’ = ‘ISO’, then the ISO Country Code is printed\\If Field Identifier: ‘W2-ER-F-COUNTRY’ = blank, then the [IDCO] Country Code is printed.
|219|Employment Code|From [IDGR] ‘W2 Employment Type’ or [IPRLU] FICA and Medicare method\\ \\If IPRLU.FICA method = "Do not calculate" and MEDICARE method is NOT "Do Not Calculate" then the employee is classified as Employment Type ‘Q’ for W2 reporting\\Otherwise, the W2 Type of employment is derived from [IDGR Registration|IDGR#RegistrationsTab] tab ‘W2 Emp Type’.\\ \\A set of code RE, RW/RO/RS, RT/RU records will be generated for different types of employment.
|220|Tax Jurisdiction Code|Derived from [IDFDV], Field Identifier: ‘W2-ER-TAX-JURIS’
|221|Third-Party Sick Pay Indicator|Derived from [IDFDV], Field Identifier: ‘SUB-3RD-PARTY-SICK’
|222-248|Employer Contact Name|Derived from [IDFDV], Field Identifier: ‘W2-ER-CTAC-NAME’
|249-263|Employer Contact Phone|Derived from [IDFDV], Field Identifier: ‘W2-ER-CTAC-PHONE’
|264-268|Employer Contact Extension|Derived from [IDFDV], Field Identifier: ‘W2-ER-CTAC-EXT’
|269-278|Employer Contact FAX|Derived from [IDFDV], Field Identifier: ‘W2-ER-CTAC-FAX’
|279-318|Employer Contact EMAIL|Derived from [IDFDV], Field Identifier: ‘W2-ER-CTAC-EMAIL’
|319-512|Blank|
This page (revision-20) was last changed on 26-Nov-2021 10:22 by Meg McFarlandTop