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Page References

Incoming links Outgoing links
Electronic W 2 Print
Electronic W2 Print

Version management

Difference between version and

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Employees can receive an electronic W2 form from Self Service.
!!Features
*Employees can consent to printing their W2 form using Self Service – My W2 Consent [WEPW2].
*Employees can withdraw the consent to receive electronic W2 forms as well using Self Service – My W2 Consent [WEPW2].
*Employers can manage the consent for employees to receive electronic W2 forms using the Maintain Employees W2 Consent form [IEPW2].
*The electronic W2 form [REW2] will be printed in Self Service for the current year as well as previous years.
*Employers control which years are available for the employees to print with a Preference setup on the IMST form [IMST] - [EE_W2_GVT_RUN].
*If employee has chosen to receive electronic W2 forms, using the consent forms [WEPW2] or [IEPW2], then the paper copy will not be printed during the W2 printing process [RPW2].
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As of the 5.04.00 release of software, all employees are able to receive their W2 forms through Self Service. If an organization wants to allow only those employees who have given consent to have access to electronic W2 forms, then the SS_REW2 Preference needs to be setup with a value of 'No'. \\ \\
!!Using the Employee Electronic W2 print Facility.
In the Self Service system, the employee needs to determine if they want to receive electronic W2 forms. If they choose to, then they must enter their consent in the My W2 Consent form [WEPW2] or the employer must turn on this consent for the employee in the form [IEPW2].
The employee will need to run the W2 form [REW2], selecting the year they will to report.
The output from the W2 Print form [REW2] will be in a pdf file.
!!Set Up/Implementation
Must setup on the Maintain Client Site Information form [IMST] – Preference tab, the Preference ‘EE_W2_GVT_RUN’ with the values of the GVT RUN#s that contain the information for the employee’s W2s (from the RPYEU run [RPYEU]. These GVT RUN#’s must be entered on this form with comma separators.
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Employees can consent, or withdraw their consent, to print their W2 form through Self Service. If an employee chooses to receive electronic W2 forms, then they must enter their consent in the My W2 Consent form [WEPW2].
If an employee has chosen to receive electronic W2 forms, using either the consent WEPW2 form or IEPW2, a paper copy is __NOT__ printed during the RPW2 W2 printing process. \\ \\
Employees must run the W2 form [REW2], and select the Reporting Year they want to print. The output of the W2 Print form REW2 will be in a pdf format.
The __[BEW2]__ which allows employees to print their W2’s faster/easier. This function/solution is more performant than the existing REW2, as it does not utilize the Windward report server. \\ \\
The BEW2 will produce current year W2’s only – if you’d like your employees to be allowed to print prior years, REW2 can be utilized – i.e. label the menu “W2 History”. The BEW2 output of the W2 form will be in a pdf format.
This function can be added to the employee pay menu – or take advantage of the “Quick Links” to make this even easier. \\ \\
Organizations can also manage the consent for employees to receive electronic W2 forms using the Maintain Employee W2 Consent form (IEPW2). \\ \\
Organizations can control the years that W2 forms are available for employees to print, by defining the EE_W2_GVT_RUN Preference on the IMST form.
!!Setup/Implementation - Electronic Consent
The SS_REW2 preference is maintained on the Maintain Client Site Information (IMST) form. \\ \\
When set to YES, all employees can view their REW2 in Self Service. \\
When set to NO, only employees with consent in IEPW2/WEPW2 will be able to view their REW2 in Self Service. \\
The default for the SS_REW2 Preference is YES.
__NOTES__:
* This preference MUST be defined before running the RPYEU and RPW2xxx functions. The REW2 will only be available to employees after the RPW2xxx function(s) are run.
* Employees who provided their consent before RPYEU was run, a paper copy is NOT printed during the W2 printing process.
\\ \\
For RPW2W4C and RPW2W4TB, there is no need to define the EE_W2_GVT_RUN preference in IMST.
The GVT Run numbers must be entered with comma separators and no spaces, such as 1234,3333,4567. \\ \\
!!Set Up/Implementation - BEW2
For organizations that wish to use the BEW2 process, the implementation steps below must be followed:
#The new BEW2 function has been created from seed data supplied in the Year End Release.
#Add the BEW2 function to the appropriate menu and provide execution rights to the respective role and/or user.
#Update the Dashboard.war (Logi) with the following:
*Copy the file W2-YYYY.pdf’ to:
**/home/Oracle/Oracle/Middleware/Oracle_Home/user_projects/domains/’domain name’/servers/SelfService/stage/Dash/Dash.war/_SupportFiles \\ \\
*Copy the file ‘W2Print.lgx’ to:
**/home/Oracle/Oracle/Middleware/Oracle_Home/user_projects/domains/’domain name’/servers/SelfService/stage/Dash/Dash.war/_Definitions/_Templates
This page (revision-20) was last changed on 19-Oct-2022 21:03 by Karen ParrottTop