This page (revision-21) was last changed on 19-Oct-2022 20:32 by Karen Parrott

This page was created on 26-Nov-2021 10:22 by mmcfarland

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Version Date Modified Size Author Changes ... Change note
21 19-Oct-2022 20:32 42 KB Karen Parrott to previous

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CDN_RELEVE 1_PROCESS...nobody
CDN_RELEVE1_PROCESS

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!!!RELEVE 1 PROCESS
!!!RELEVE 1 PROCESS
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High Line has defined processes to complete Canadian government reporting from the employee's YTD information according to the government defined requirements. These processes include:
* Generating and printing the Rl-1 Slips
[{TableOfContents }]
High Line has defined processes to complete the Canadian government reporting from the employee's YTD information according to the government defined requirements. These processes include:
* Generating and printing the RL-1 Slips
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For 2017-2018 reporting, the IDFD HL$CAN-R1-2017 Form Code is used. \\ \\
For the Current Year reporting, the IDFD HL$CAN-R1-YYYY Form Code is used. \\ \\
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||Field Identifier||Descirption||Suggested Field Source||Suggested Variable
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After each RPYEC run, this identifier is updated to store the last number assigned according to the R1-FORM-NUM-BEG Identifier. After users run the RPRL1/RPRL1W program to print the actual RL-1 Slips, users must manually add 1 to this number and then update the R1-FORM-NUM-BEG Identifier so the next RPYEC run can begin with the correct new number.\\ \\
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After each RPYEC run, this identifier is updated to store the last number assigned according to the R1-FORM-NUM-BEG Identifier. After users run the RPRL1W program to print the actual RL-1 Slips, users must manually add 1 to this number and then update the R1-FORM-NUM-BEG Identifier so the next RPYEC run can begin with the correct new number.\\ \\
||Field Identifier||Descirption||Suggested Field Source||Suggested Variable
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|R1-BOX-G-PRT-0|QPP Earnings Printed ZERO|Not specified|Do not set up this identifier, High Line internal use only. If the value of this box is 1.00, then Box G will be printed with 0.00.
|R1-BOX-G-PRT-0|QPP Earnings Printed ZERO|Not specified|Do not set up this identifier, High Line internal use only. \\If the value of this box is 1.00, then Box G will be printed with 0.00.
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!!!RPRL1/RPRL1W Selection Criteria
[{InsertPage page='RPRL1}]
!!!RPRL1W Selection Criteria
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!!!RPRL1/RPRL1W Slip Print Processing
The RPRL1/RPRL1W Form Print program format is based on the Government published RL-1.L (2016-10) Form. The IN-412-V(2017-10) RL Requirement for Computer-Generated Forms document is included in the year end software.\\ \\
!!!RPRL1W Slip Print Processing
The High Line RPRL1W program generates the form boxes, as well as the instructions. Pre-printed forms are no longer required. \\ \\
The RPRL1W Form Print program format is based on the current Government published RL-1.L Form. The IN-412-V RL Requirements for Computer-Generated Forms document is included in the year end software.\\ \\
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High Line supports the latest version of the government published form at the time of programming and informs users of the form version being used. High Line recommends using the same form version as the RPRL1/RPRL1W program. \\ \\
The RPRL1W Form Print program prints all information generated based on the GVT Run number. \\
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If, however, an organization user receives a different version of the form from the government, and the RPRL1 program does not align properly with the form, users should re-order the Form from the government that is the same as RPRL1/RPRL1W program. \\ \\
If an employee has many footnote codes to be reported, each subsequent RL-1 Slip is printed with footnote codes until all footnote codes are printed. \\
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The RPRL1 Form Print program prints all information generated by the RPGRC_HL.xml file according to the defined criteria. \\ \\
The RPRL1W program generates Summary Totals by each Business Number. At the end of the RPRL1W run, a grand total is generated for all Business Numbers. \\
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The RPRL1W Form Print program prints all information generated based on the GVT Run number. \\ \\
Users must run RMEX with the RPRL1W Mex ID to obtain the Summary and Grand totals to balance to the RPGRC Summary report. \\
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If an employee has many footnote codes to be reported, each subsequent RL-1 Slip is printed with footnote codes until all footnote codes are printed. \\ \\
The RPRL1W Summary and Grand Totals are accumulated for the Boxes shown on the Slip. The footnote codes are not totaled. \\
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The RPRL1/RPRL1W program generates Summary Totals by each Business Number. At the end of the RPRL1 run, a grand total is generated for all Business Numbers. \\ \\
Users should confirm that the RPRL1W Boxes balance to the RPGRC Summary Report. \\
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Users must run RMEX with the RPRL1/RPRL1W Mex ID to obtain the Summary and Grand totals to balance to the RPGRC Summary report. \\ \\
If the RPRL1W process cannot select any information from the xml file to print, users must run RMEX with the RPRL1W Mex ID to review any error or exception messages to identify the problem. \\ \\
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The RPRL1/RPRL1W Summary and Grand Totals are accumulated for the Boxes shown on the Slip. The footnote codes are not totaled. \\ \\
Users should confirm that the RPRL1/RPRL1W Boxes balance to the RPGRC Summary Report. \\ \\
If the RPRL1/RPRL1W process cannot select any information from the xml file to print, users must run RMEX with the RPRL1 Mex ID to review any error or exception messages to identify the problem. Typically, the problem is because of an invalid Directory or File name. \\ \\
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Users are required to print the Employer and Employee Copy of the RL-1. Users must run RPRL1/RPRL1W twice; once to print the Employer Copy and once to print the Employee Copy. \\ \\
Users are required to print the Employer and Employee Copy of the RL-1. Users must run RPRL1W twice; once to print the Employer Copy and once to print the Employee Copy. \\
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When RPRL1/RPRL1W is run, the Print RL-1 Copy field defines if the Employer or Employee Copy is printed. \\ \\
When RPRL1W is run, the Print RL-1 Copy field defines if the Employer or Employee Copy is printed.
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* On one sheet, the RL-1 information is printed for 3 different employees
* On one sheet, the RL-1 information is printed
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* On one sheet, 3 RL-1 copies are printed for one employee
* On one sheet, 1 RL-1 copy is printed for one employee
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When users are running RPRL1 with the new _HL.xml file (RPRL1W with the new GVT Run number), RPRL1/RPRL1W will automatically print the DUPLICATE COPY or AMENDED on the RL-1 Slip depending on the GVT Run option of the RPRL1 run. \\
When users are running RPRL1W with the new GVT Run number, RPRL1W will automatically print the DUPLICATE COPY or AMENDED on the RL-1 Slip depending on the GVT Run option of the RPRL1W run. \\
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When RPRL1/RPRL1W is run in non-trial mode, the GVT Header stage will be updated to Duplicate or Amended. \\ \\
When RPRL1W is run in non-trial mode, the GVT Header stage will be updated to Duplicate or Amended. \\ \\
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2. Run RPRL1/RPRL1W with the 'Gvt Form Option' set to 'Duplicate Forms' and the 'Trial Print Only' set to 'Yes'
*RPGRC retrieves all GVT Headers with the Print Stage defined as 'Duplicate Requested' and generates the HL xml file for the RPRL1/RPRL1W Form Print program.
2. Run RPRL1W with the 'Gvt Form Option' set to 'Duplicate Forms' and the 'Trial Print Only' set to 'Yes'
*RPGRC retrieves all GVT Headers with the Print Stage defined as 'Duplicate Requested'
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3. Run RPRL1/RPRL1W to print the duplicate forms
*Run the Form Print RPRL1/RPRL1W program to print the duplicate forms
*At the end of the Form Print, if the Trial Print Only field is set to No, the GVT Header stage will be updated to 'Duplicate Printed'
*Users can re-run the Form Print program for the Employee Copy or the Employer Copy from the same HL xml file. The GVT Header stage will be updated to 'Duplicate Printed' depending on the 'Trial Print Only' field setting. \\ \\
3. Run RPRL1W to print the duplicate forms
* Run the Form Print RPRL1W program to print the duplicate forms
* At the end of the Form Print, if the Trial Print Only field is set to No, the GVT Header stage will be updated to 'Duplicate Printed'
* The GVT Header stage will be updated to 'Duplicate Printed' depending on the 'Trial Print Only' field setting. \\ \\
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If a user discovers erroneous box information on the RL-1 slip and needs to revise the Box information, users should either correct the employee amounts or modify the IDFDV set up and then re-run the RPGRC and RPRL1/RPRL1W processes. This produces the Amended RL-1 slip. \\
If a user discovers erroneous box information on the RL-1 slip and needs to revise the Box information, users should either correct the employee amounts or modify the IDFDV set up and then re-run the RPGRC and RPRL1W processes. This produces the Amended RL-1 slip. \\
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*__Do not__ set the Trial Print Only toggle to ON, for the RPYEC process
*Users can set the Retain Amend/Reject Form to ON, to retain the original copy prior to generating the amendment.
*__Do not__ set the Trial Print Only toggle to YES, for the RPYEC process
*Users can set the Retain Amend/Reject Form to YES, to retain the original copy prior to generating the amendment.
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*Do not set the Trial Print Only toggle to ON, for the RPGRC process
*The RPGRC process will retrieve all GVT Headers with the Print Stage set to Amend, File not Created and generates the HL xml file for the RPRL1/RPRL1W print program.
*Do not set the Trial Print Only toggle to YES, for the RPGRC process
*The RPGRC process will retrieve all GVT Headers with the Print Stage set to Amend, File not Created and generates the HL xml file for the RPRL1W print program.
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6. Run RPRL1/RPRL1W to print the Amended forms. \\
*When the user is running RPRL1 with the new _HL.xml file, (RPRL1W with the new GVT Run number) RPRL1/RPRL1W will automatically print the word DUPLICATE COPY or AMENDED on the RL-1 form, depending on the GVT Run option of the RPGRC run.
*If other wording is required to print on the RL-1 slip, in the Duplicate/Amended parameter, users can enter the text for RPRL1, such as CANCEL COPY or ORIGINAL COPY.
*At the end of the RPRL1/RPRL1W run in non-trial mode, the GVT Header Stage will be updated with either the DUPLICATE or AMENDED stage. \\ \\
6. Run RPRL1W to print the Amended forms. \\
*When the user is running RPRL1W with the new GVT Run number, RPRL1W will automatically print the word DUPLICATE COPY or AMENDED on the RL-1 form, depending on the GVT Run option of the RPGRC run.
*If other wording is required to print on the RL-1 slip, in the Duplicate/Amended parameter, users can enter the text for RPRL1W, such as CANCEL COPY or ORIGINAL COPY.
*At the end of the RPRL1W run in non-trial mode, the GVT Header Stage will be updated with either the DUPLICATE or AMENDED stage. \\ \\
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__RPRL1/RPRL1W Void Forms__\\
*After the RL-1 slips are printed, the RPRL1/RPRL1W process will generate an intermediate Summary Total on the RMEX report
*Users will bundle the Summary Total with the current year RL-1 slip to send to the government
*If an employee requires more than one RL-1 slip, and this employee’s RL-1 information is split between 2 summaries, then this employee’s RL-1 information will be printed on the first Summary Total. Consequently, there may be more RL-1 slips on the Summary.
*When the last RL-1 slip is printed for the first Summary, if the last RL-1 information prints on the TOP RL-1 slip, the BOTTOM RL-1 slip will be VOIDED so users can separate the RL-1 slips by Summary.
*When RPRL1/RPRL1W is run, if there is more than one Government Registration Number from IDGR:
**The RL-1 forms will be sorted by Government Registration Numbers
**RPRL1/RPRL1W will generate totals for each Government Registration Number on the RMEX report.
*When the last RL-1 form is printed for the first Government Registration Number, if the last RL-1 information prints on the TOP RL-1 slip, the BOTTOM RL-1 slip will be VOIDED so users can separate the RL-1 slips by Government Registration Number.
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3. The Provincial Government Registration for Quebec \\ \\
3. The Provincial Government Registration for Quebec \\
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* When RPRL1/RPRL1W is run, RL-1 Grand Totals are generated for all RL-1 Slips as Execution Run Log Exception messages to balance to RPYEC summary report.
* Users MUST run the RMEX report for the Mex ID from the RPRL1/RPRL1W run to print the RL-1 Grand Totals to verify all records are printed.
* When RPRL1W is run, RL-1 Grand Totals are generated for all RL-1 Slips as Execution Run Log Exception messages to balance to RPYEC summary report.
* Users MUST run the RMEX report for the Mex ID from the RPRL1W run to print the RL-1 Grand Totals to verify all records are printed.
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On the IDFDV form, R1-FORM-NUM-BEG Field Identifier, users must enter the 8 digit beginning number assigned by Ministere du Revenu du Quebec. \\ \\
On the IDFDV form, R1-FORM-NUM-BEG Field Identifier, users must enter the 8 digit beginning number assigned by Ministere du Revenu du Quebec. \\
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After RPYEC is run, RPYEC displays the last RL-1 Slip number assigned as an exception message on the RPYEC report. \\ \\
After RPYEC is run, RPYEC displays the last RL-1 Slip number assigned as an exception message on the RPYEC report. \\
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Users need to verify all RL-1 box information on the RPYEC summary report. If the RL-1 Summary report is incorrect, users can re-run RPYEC as many times as required without changing the R1-FORM-NUM-BEG number. \\ \\
Users need to verify all RL-1 box information on the RPYEC summary report. If the RL-1 Summary report is incorrect, users can re-run RPYEC as many times as required without changing the R1-FORM-NUM-BEG number. \\
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Once all of the information is verified with the RPYEC report, users should run RPGRC to generate the xml files for RPRL1/RPRL1W to print the RL-1 Forms. \\ \\
Once all of the information is verified with the RPYEC report, users should run RPGRC to generate the xml files for RPRL1/RPRL1W to print the RL-1 Forms. \\
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IMPORTANT: After the RPRL1/RPRL1W program is run, users must __manually go into the IDFDV form and update the R1-FORM-NUM-BEG with the last Form Number assigned + 1__ for the next RPYEC RL-1 run. \\ \\
%%IMPORTANTNOTE: After the RPRL1W program is run, users must __manually go into the IDFDV form and update the R1-FORM-NUM-BEG with the last Form Number assigned + 1__ for the next RPYEC RL-1 run. \\
\\
For each RPYEC run, users must ensure that the R1-FORM-NUM-BEG number contains the beginning number to be used since the last RPYEC run so that no duplicate numbers are produced for the RL-1 forms. Users only need to enter the 8 digits of the previous RPYEC run in this field. \\
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For each RPYEC run, users must ensure that the R1-FORM-NUM-BEG number contains the beginning number to be used since the last RPYEC run so that no duplicate numbers are produced for the RL-1 forms. Users only need to enter the 8 digits of the previous RPYEC run in this field. \\ \\
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*The _HL.xml file for RPRL1/RPRL1W to print the exact same number on RL-1 form
*The _HL.xml file for RPRL1W to print the exact same number on RL-1 form
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RPGRC displays the highest Form Number of the run at the end of the report. If a user is selecting to print a specific employee only, the printed Form Number will not be the latest Form Number being used. Consequently, it is the user’s responsibility to ensure the IDFDV R1-FORM-NUM-BEG is updated correctly with the highest number. \\ \\
RPGRC displays the highest Form Number of the run at the end of the report. If a user is selecting to print a specific employee only, the printed Form Number will not be the latest Form Number being used. Consequently, it is the user’s responsibility to ensure the IDFDV R1-FORM-NUM-BEG is updated correctly with the highest number. \\
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After each RPYEC run, this identifier is updated to store the last number assigned according to the R1-FORM-NUM-BEG Identifier. After RPRL1 is run to print the actual RL-1 Slip, users must manually add 1 to this number and then update the R1-FORM-NUM-BEG Identifier so that the next RPYEC run can begin with the correct new number. \\ \\
After each RPYEC run, this identifier is updated to store the last number assigned according to the R1-FORM-NUM-BEG Identifier. After RPRL1W is run to print the actual RL-1 Slip, users must manually add 1 to this number and then update the R1-FORM-NUM-BEG Identifier so that the next RPYEC run can begin with the correct new number. \\ \\
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Users can exclude certain employees from Releve1 reporting by setting up the EXCLUDE-EE Identifier on the IDFDV form. \\ \\
Users can exclude certain employees from Releve1 reporting by setting up the EXCLUDE-EE Identifier on the IDFDV form. \\
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If the value of the EXCLUDE-EE Identifier is set to Yes, the employee is by-passed. \\ \\
If the value of the EXCLUDE-EE Identifier is set to Yes, the employee is by-passed. \\
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**decode(UPPER(~),’ELECTION WORKER','Y',‘SELF EMPLOYED’,'Y','N') \\ \\
**decode(UPPER(~),’ELECTION WORKER','Y',‘SELF EMPLOYED’,'Y','N') \\
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__NOTE:__ Use UPPER(~) to convert an alphanumeric field to compare all upper case letters. \\ \\
__NOTE:__ Use UPPER(~) to convert an alphanumeric field to compare all upper case letters. \\
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If a user has a complex situation to exclude an employee, a STAT CODE can be used to define the employee should be excluded. \\ \\
If a user has a complex situation to exclude an employee, a STAT CODE can be used to define the employee should be excluded. \\
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Users can set up the following Identifiers to print user defined footnote codes and messages:
Users can set up the following Identifiers to print user defined footnote codes and messages: \\
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\\
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*Define the Field Variable. If the Field Variable value is greater than 0, then the description and the amount will be printed in the center of the RL-1 Slip.\\ \\
*Define the Field Variable. If the Field Variable value is greater than 0, then the description and the amount will be printed in the center of the RL-1 Slip.\\
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!Printing RPRL1/RPRL1W
For Oracle Reports, before running any reports, users must define the Destination Format as PDF on the "Run Options" tab. \\ \\
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Users should run all Government Form Print programs, such as RPRL1, RPRL1W, RPRL2 and RPRL2W with this setting. \\ \\
All Form Print programs are aligned with the government forms in a PDF format. Users can adjust the parameters for the Top Margin and the Between Form Space when generating the PDF file. Once the PDF file is generated, users will not need to adjust the Page Set up when printing. \\ \\
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Employees must run the RERL1 (Print My Releve 1 slip) and select the Reporting Year they want to print. The output Releve 1 slip will be in a pdf format. \\ \\
Employees must run the RERL1 (Print My Releve 1 slip) and select the Reporting Year they want to print. The output Releve 1 slip will be in a pdf format. \\
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If an employee has chosen to receive electronic Releve 1 forms, using either the consent form WEPT4 or IEPT4, a paper copy is NOT printed during the RPRL1/RPRL1W printing process. \\ \\
If an employee has chosen to receive electronic Releve 1 forms, using either the consent form WEPT4 or IEPT4, a paper copy is NOT printed during the RPRL1W printing process. \\
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Organizations can also manage the consent for employees to receive electronic Releve 1 using the Maintain Employee T4 Consent form (IEPT4). \\ \\
Organizations can also manage the consent for employees to receive electronic Releve 1 using the Maintain Employee T4 Consent form (IEPT4). \\
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Organizations can control the years that Releve1 forms are available for employees to print, by setting a Preference on the IMST form, as below. \\ \\
Organizations can control the years that Releve1 forms are available for employees to print, by setting a Preference on the IMST form, as below. \\
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__RL-1 Slip - 2017 Format__\\
Users should read the following Form Descriptions and refer to 2017 Guide to Filing the RL-1 Slip RL-1.G-V (2017-10) prior to setting up IDFDV form.\\ \\
__RL-1 Slip - 2018 Format__\\
Users should read the following Form Descriptions and refer to 2018 Guide to Filing the RL-1 Slip RL-1.G-V (2018-10) prior to setting up IDFDV form.\\ \\
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__RL-1 Slip - Box Descriptions__\\
__Box__: Number on RL-1 slip (Top right corner), derived from the IDFDV form, as below. Please refer to the section Numbering of RL-1 Slip for full details. \\ \\
__Field Identifier__: R1-FORM-NUM-BEG\\ \\
__RL-1 Slip - Box Descriptions__\\ \\
__Box__: Number on RL-1 slip (Top right corner), derived from the IDFDV form, as below. Please refer to the section Numbering of RL-1 Slip for full details. \\
__Field Identifier__: R1-FORM-NUM-BEG\\
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__Box: Year__ - Pre-printed on RL-1 Slip or from the user defined Calendar Year \\ \\
__Box: Year__ - Pre-printed on RL-1 Slip or from the user defined Calendar Year \\
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*If a SIN number does not exist, leave this field blank \\ \\
*If a SIN number does not exist, leave this field blank \\
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__Box: Reference Number (Numero de reference employeur)__. Contains the employee’s Person Code, (PERSON-CODE Identifier) as an additional employee identifier.\\ \\
__Box: Reference Number (Numero de reference employeur)__. Contains the employee’s Person Code, (PERSON-CODE Identifier) as an additional employee identifier.\\
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\\ \\
\\
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*If the Country Code is not Canada or USA, then the R1-EE-MAG-PROV Identifier should be set to ZZ – Other.\\ \\
*If the Country Code is not Canada or USA, then the R1-EE-MAG-PROV Identifier should be set to ZZ – Other.\\
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\\ \\
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* The QPP Employee contribution is not printed on the RL-1 Slip for each employee. It is reported on the RL-1 government file. \\ \\
* The QPP Employee contribution is not printed on the RL-1 Slip for each employee. It is reported on the RL-1 government file. \\
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\\ \\
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Please see refer to Guide to Filing the RL-1 Slip Box G for details. \\ \\
Please see refer to Guide to Filing the RL-1 Slip Box G for details. \\
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Example: If Box G is greater than or equal to the QPP maximum earnings, then Box G = Blank. \\When R1-BOX-G-PRT = 0.00, RPRL1 will not generate the R1-BOX-G-PRT-0 Identifier, then Box G is left as blank. \\
Example: If Box G is greater than or equal to the QPP maximum earnings, then Box G = Blank. \\When R1-BOX-G-PRT = 0.00, RPRL1W will not generate the R1-BOX-G-PRT-0 Identifier, then Box G is left as blank. \\
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Example: Box G = Box A, and if Box Q and Box U = 0, then leave Box G blank. \\When R1-BOX-G-PRT = 0.00, RPRL1 will not generate the R1-BOX-G-PRT-0 Identifier, then Box G is left as blank.
Example: Box G = Box A, and if Box Q and Box U = 0, then leave Box G blank. \\When R1-BOX-G-PRT = 0.00, RPRL1W will not generate the R1-BOX-G-PRT-0 Identifier, then Box G is left as blank.
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4. When an employee reaches the age 18 during the year, and if the employee worked prior to age 18, then usually Box A is greater than Box G. Box G will be printed with the amount from the R1-BOX-G Identifier.\\A message Box G-Employ period from [date] to [date] (French message: Case G:d'emploi du [date] au [date])’ will be printed in the center of the RL-1 slip. \\The From Date is the Hired date, and the To Date is end date of current reporting year.\\ \\
4. When an employee reaches the age 18 during the year, and if the employee worked prior to age 18, then usually Box A is greater than Box G. Box G will be printed with the amount from the R1-BOX-G Identifier.\\A message Box G-Employ period from (date) to (date) (French message: Case G: d'emploi du (date) au (date)’ will be printed in the center of the RL-1 slip. \\The From Date is the Hired date, and the To Date is end date of current reporting year.\\ \\
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5. Calculate pensionable earnings from Box A with Box G excepted earnings, Box Q and Box U amount. Calculate revised Box G amount = Box A – Box G excepted amount + Box Q + Box U\\
5. Calculate pensionable earnings from Box A with Box G excepted earnings, Box Q and Box U amount. \\Calculate revised Box G amount = Box A – Box G excepted amount + Box Q + Box U\\
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Example: R1-BOX-G-PRT = 0.00, RPRL1 will not generate the R1-BOX-G-PRT-0 Identifier, then Box G is left as blank.\\
Example: R1-BOX-G-PRT = 0.00, RPRL1W will not generate the R1-BOX-G-PRT-0 Identifier, then Box G is left as blank.\\
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\\ \\
\\
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*If RZ is printed, then each Identifier with a value greater than zero will be printed in the center of the RL-1 Slip.\\ \\
*If RZ is printed, then each Identifier with a value greater than zero will be printed in the center of the RL-1 Slip.\\
\\
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The government file layouts are provided by the government on their web site each year. High Line uses the IDIF form to define the government file as specified, in an xml file format. The IDIF layout is provided by High Line with the year end software (SEED_IDIF_HL$CAN_R1_2017.sql. Users do not need to modify this form. \\ \\
The government file layouts are provided by the government on their web site each year. High Line uses the IDIF form to define the government file as specified, in a .xml file format. The IDIF layout is provided by High Line with the year end software (SEED_IDIF_HL$CAN_R1_20YY.sql). \\ Users do not need to modify this form. \\ \\
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\\ \\
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----
![Notes|Edit:Internal.CDN RELEVE 1 PROCESS]
[{InsertPage page='Internal.CDN RELEVE 1 PROCESS' default='Click to create a new notes page'}]
This page (revision-21) was last changed on 19-Oct-2022 20:32 by Karen ParrottTop