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This page was created on 26-Nov-2021 10:22 by kparrott

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Version Date Modified Size Author Changes ... Change note
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69 26-Nov-2021 10:22 47 KB Karen Parrott to previous | to last
68 26-Nov-2021 10:22 46 KB Karen Parrott to previous | to last
67 26-Nov-2021 10:22 46 KB Meg McFarland to previous | to last
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65 26-Nov-2021 10:22 46 KB Meg McFarland to previous | to last
64 26-Nov-2021 10:22 46 KB Meg McFarland to previous | to last
63 26-Nov-2021 10:22 46 KB Meg McFarland to previous | to last
62 26-Nov-2021 10:22 45 KB kparrott to previous | to last
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Page References

Incoming links Outgoing links
CDN T 4 PROCESS
CDN T4 PROCESS

Version management

Difference between version and

At line 6 changed 27 lines
!!Current Year End Changes
__New for 2018__ \\
The High Line RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are no longer required.__
The Canadian Government does not require employees to provide consent. As such, employees do not have to give consent in order to get their T4 forms online. \\ \\
__New BET4 self service form__! Displays a pdf copy of an employee's T4. This function is more performant than the RET4 function, as it the windward report server is not utilized. \\
RET4 is still available for organizations who prefer to use it. \\ \\
The Electronic Consent logic has been removed, which means the employees do not have to give consent in order to get their T4/Releve 1 forms online. Organizations can now print the forms for selected employees using the new report parameter 'Status Type' and other existing report filters.
__Code 37 - Employee home relocation loan deduction__\\
For 2018 and subsequent taxation years, the employee home relocation loan deduction has been eliminated. This change was announced in the 2017 federal budget. \\ \\
__Elimination of Code 70 - Municipal officer's expense allowance__\\
For 2019 and subsequent taxation years, non-accountable allowances paid to members of legislative assemblies and certain municipal officers will be fully included in their income. The use of code 70 will therefore no longer be needed. \\ \\
__Code 128 - Veteran's benefits eligible for pension splitting__\\
Enter amounts received in the year for a retirement income security benefit paid to the individual under Part 2 of the Veterans Well-being Act. Also, report the amount in box 016. \\ \\
__Employer's Guide - Filing the T4 Slip and Summary__ \\
https://www.canada.ca/content/dam/cra-arc/formspubs/pub/rc4120/rc4120-18e.pdf \\ \\
!!T4
Employers’ Guide – Filing the T4 Slip and Summary \\
[https://www.canada.ca/en/revenue-agency/services/forms-publications/publications/rc4120.html]
\\ \\
At line 34 removed 3 lines
For 2018 reporting, T4 (18) Form Layout is used.\\
https://www.canada.ca/en/revenue-agency/services/forms-publications/forms/t4.html
https://www.canada.ca/content/dam/cra-arc/formspubs/pub/rc4120/rc4120-18e.pdf
At line 38 changed 3 lines
The latest T4 form (18) has no changes in alignment from lat year's form.
For the current year reporting, the T4 Form Layout is used and can be found at: \\
[https://www.canada.ca/en/revenue-agency/services/forms-publications/forms/t4.html]\\
[https://www.canada.ca/en/revenue-agency/services/forms-publications/publications/rc4120/employers-guide-filing-t4-slip-summary.html]
\\ \\
At line 42 changed one line
There are no changes for the 2018 T4 Government XML File layout. \\
The current year Government XML File layout is used.\\
[https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/filing-information-returns-electronically-t4-t5-other-types-returns-what-you-should-know-before.html#xmlspcs]
At line 44 changed 2 lines
Please download CRA 2018 XML Schema from:\\
https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/upcoming-year-t619/t4.html
Please download CRA XML Schema from: \\
[https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/filing-information-returns-electronically-t4-t5-other-types-returns-file.html#stp2]
\\
At line 47 changed 4 lines
The IDIF form is configured for the 2018 xml schema format.
The IDIF form is configured for the Current Year xml schema format.
\\ \\
__UPPHT Function__\\
The UPPHT Pay History Totals Interface - Canada T4 Footnotes Processing has
been created to support the COVID-19 Code 57, 58, 59, 60 reporting.
\\ \\
__IDFDV Form__\\
IDFD and IDFDV new form definition HL$CAN-T4-YYYY
\\ \\
!!T4A
Employers’ Guide – Filing the T4A Slip and Summary \\
[https://www.canada.ca/en/revenue-agency/services/forms-publications/forms/t4a.html]
\\ \\
At line 52 removed 3 lines
For 2018 reporting, the T4A(17) Form Layout is used. \\
https://www.canada.ca/content/dam/cra-arc/formspubs/pbg/t4a/t4a-18e.pdf \\
https://www.canada.ca/en/revenue-agency/services/forms-publications/publications/rc4157.html \\
At line 56 changed 2 lines
The latest T4A forms (18) has no changes in alignment from last year's form.
For the current year reporting, the T4A Form Layout is used. \\
[https://www.canada.ca/en/revenue-agency/services/forms-publications/forms/t4a.html]
At line 59 changed 2 lines
Please download CRA 2018 XML Schema from:\\
https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/upcoming-year-t619/t4a.html \\
There are no changes for the 2020 T4A Government XML File layout \\
At line 62 changed one line
The IDIF form is configured for the 2018 xml schema format.
Please download CRA XML Schema from: \\
[https://www.canada.ca/en/revenue-agency/services/e-services/filing-information-returns-electronically-t4-t5-other-types-returns-overview/filing-information-returns-electronically-t4-t5-other-types-returns-file.html#stp2]
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\\ \\
The IDIF form is configured for the Current Year xml schema format.
At line 65 changed 4 lines
!T4A-NR Form
For 2018 reporting, the T4A-NR (16) Form Layout is used. \\
https://www.canada.ca/content/dam/cra-arc/formspubs/pbg/t4a-nr/t4a-nr-18e.pdf
https://www.canada.ca/content/dam/cra-arc/formspubs/pub/rc4445/rc4445-18e.pdf
__IDFDV Form__\\IDFD and IDFDV new form definition HL$CAN-T4A-YYYY
At line 70 removed 6 lines
!NR4 Form
For 2018 reporting, the NR4 (17) Form Layout is used. \\
https://www.canada.ca/content/dam/cra-arc/formspubs/pbg/nr4sum/nr4-sum-18e.pdf
At line 77 removed one line
!Government Reporting Sequence
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__RPREGT__
\\
__IPPC__\\
* Set up new Pay Components with PC Usages 5700, 5701, 5702, 5703, 5704, 5705 to be used for T4 Codes 57, 58, 59 and 60 reporting (new for 2020 reporting)\\
\\
__UPPHT__\\
* Produce the Pay History for the new Pay Components in IPVT
* Creates a csv file for reconciliation and balancing of the new Pay Component amounts
* Generates IDCL records for CAN_T4_2020, CAN_T4_2020_SUMMARY and CAN_T4_2020_YEARLY
\\
__RPREGT__\\
At line 117 changed one line
* Users can change the Print Stage to request a 'Duplicate' or 'Amended Copy' \\ \\
* Users can change the Print Stage to request a 'Duplicate' or 'Amended Copy' \\ \\
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* Check the exception messages from the Summary Report and correct any exceptions \\ \\
* Check the exception messages from the Summary Report and correct any exceptions
* Generates the High Line XML file to feed into the Form Print Programs RPT4W, RPT4A, RPT4AW, RPRL1W etc. to print the T4, T4A and Releve Forms by employee
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* Reads the data from the RPYEC GVT run number to print on the Government forms
* Reads the XML file generated from the RPGRC process to print on Government Forms
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* Generates grand totals for the RMEX report for the forms printed by the form print programs\\ \\
* Generates grand totals for the RMEX report to balance to the RPGRC grand totals\\ \\
At line 135 changed one line
* Prints grand totals for the forms printed\\ \\
* Prints grand totals to balance to the RPGRC grand totals\\ \\
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!IDFD - Form Code HL$CAN-T4-YYYY \\
!IDFD - Form Code HL$CAN-T4-YYYY
At line 147 changed one line
High Line provides seed data scripts to our clients with the Year End software release to load in the IDFD Form Code SEED_IDFD_HL$CAN_T4_YYYY.sql.
High Line provides seed data scripts to our customers with the Year End software release to load in the IDFD Form Code SEED_IDFD_HL$CAN_T4_YYYY.sql.
At line 163 changed one line
Example: Users can reference pay components, elements, database items, etc. For more information regarding the possible sources, refer the Field Descriptions table below. \\ \\
Example: Users can reference pay components, elements, database items, etc. For more information regarding the possible sources, refer the Field Descriptions table below. \\
At line 167 changed one line
Please refer to Revenue Canada for a clearer and more in depth description of the appropriate method to complete your forms. Users should read the following Form Descriptions and refer to the 'Employer's Guide - Filing T4 Slip and Summary 2018 (RC4120)' prior to setting up IDFDV form. \\https://www.canada.ca/content/dam/cra-arc/formspubs/pub/rc4120/rc4120-18e.pdf \\
Please refer to Revenue Canada for a clearer and more in depth description of the appropriate method to complete your forms. Users should read the following Form Descriptions and refer to the 'Employer's Guide - Filing T4 Slip and Summary 2018 (RC4120)' prior to setting up IDFDV form. \\ [https://www.canada.ca/content/dam/cra-arc/formspubs/pub/rc4157/rc4157-19e.pdf] \\
At line 172 added one line
At line 174 added one line
[{InsertPage page='IDFDV_Form_Definitions_CDN T4'}]
At line 189 removed 4 lines
[{InsertPage page='IDFDV_FORM_DEFINITIONS'}]
At line 221 changed one line
||Seq||Field Identifier||Description||Field Variable
||Seq #||Field Identifier||Description||Field Variable
At line 233 changed one line
* If an Address was set up prior to 2006, and if the word MAIL is defined, the mailing address will be used, otherwise the primary address will be used.
* If an Address was set up and if the word MAIL is defined, the mailing address will be used, otherwise the primary address will be used.
At line 240 changed one line
||Seq||Field Identifier||Description||Field Variable
||Seq #||Field Identifier||Description||Field Variable
At line 252 changed one line
* If an Address was set up prior to 2006, and if the word MAIL is defined, the mailing address will be used, otherwise the primary address will be used.
* If an Address was set up and if the word MAIL is defined, the mailing address will be used, otherwise the primary address will be used.
At line 273 added one line
[{InsertPage page='RPYEC'}]
At line 275 added one line
[{InsertPage page='RPGRC'}]
At line 292 removed one line
[{InsertPage page='RPYEC'}]
At line 297 changed one line
__New for 2018:__ The High Line RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__\\
The RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__\\
At line 331 changed one line
New for 2018: The RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__ \\
The RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__ \\
At line 333 changed one line
The RPT4W Program Print Format is based on the Government published T4 (18) Form. \\ \\
The RPT4W Program Print Format is based on the Government published T4 (19) Form. \\ \\
At line 342 removed 3 lines
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|Trial|When set to ON, allows users to review the report for verification prior to running the undo process. \\ \\In non-trial mode, UPGRUNDO removes GVT Headers and GVT Run for the qualified GVT Run.\\Optional.
|Trial|When set to ON, allows users to review the report for verification prior to running the undo process. \\In non-trial mode, UPGRUNDO removes GVT Headers and GVT Run for the qualified GVT Run.\\Optional.
At line 448 changed one line
Users should read the following Form Descriptions and refer to "Employers' Guide - Filing the T4 Slips and Summary Forms" RC4120(E) Rev. 18" prior to setting up the IDFDV form.
Users should read the following Form Descriptions and refer to "Employers' Guide - Filing the T4 Slips and Summary Forms" RC4120(E) Rev. 19" prior to setting up the IDFDV form.
At line 454 changed one line
||Seq||Field Identifier||Description||Field Variable
||Seq #||Field Identifier||Description||Field Variable
At line 477 changed 2 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-SIN|EID.GOVERNMENT_CODE
||Seq #||Field Identifier||Suggested Field Variable
|2200 |T4-BOX-SIN|EID.GOVERNMENT_CODE
At line 485 changed 4 lines
||Field Identifier||Suggested Field Variable
|T4-EE-NAME1|EID.LAST_NAME
|T4-EE-NAME2|EID.FIRST_NAME
|T4-EE-NAME3|EID.MIDDLE_NAME \\ \\
||Seq #||Field Identifier||Suggested Field Variable
|2000 |T4-EE-NAME1|EID.LAST_NAME
|2030 |T4-EE-NAME2|EID.FIRST_NAME
|2040 |T4-EE-NAME3|EID.MIDDLE_NAME \\ \\
At line 492 changed one line
||Seq||Field Identifier||Description||Field Variable
||Seq #||Field Identifier||Description||Field Variable
At line 510 changed 5 lines
||Field Identifier||Field Variable||Suggested Field Variable
|T4-EE-DISTR|Constant|Blank or 1
|T4-EE-DESTIN|Constant|Blank or 1
|T4-EE-DISTR1| |DED.ENTITY_CODE
|T4-EE-DISTR2| |EID.PERSON_CODE
||Seq #||Field Identifier||Field Variable||Suggested Field Variable
|2210 |T4-EE-DISTR|Constant|Blank or 1
|2215 |T4-EE-DESTIN|Constant|Blank or 1
|2220 |T4-EE-DISTR1| |DED.ENTITY_CODE
|2230 |T4-EE-DISTR2| |EID.PERSON_CODE
At line 527 changed 2 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-14|T4-BOX-14
||Seq #||Field Identifier||Suggested Field Variable
|3000 |T4-BOX-14|T4-BOX-14
At line 533 changed 2 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-16|T4-BOX-16
||Seq #||Field Identifier||Suggested Field Variable
|3010 |T4-BOX-16|T4-BOX-16
At line 542 changed 2 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-17|T4-BOX-17
||Seq #||Field Identifier||Suggested Field Variable
|3030 |T4-BOX-17|T4-BOX-17
At line 551 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-18|T4-BOX-18
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3040 |T4-BOX-18|T4-BOX-18
At line 559 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-20|T4-BOX-20 \\ \\
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3060 |T4-BOX-20|T4-BOX-20 \\ \\
At line 564 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-22|T4-BOX-22 \\ \\
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3070 |T4-BOX-22|T4-BOX-22 \\ \\
At line 569 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-24|T4-BOX-24
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3080 |T4-BOX-24|T4-BOX-24
At line 583 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-26-CPP|T4-BOX-26-CPP \\ \\
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3090 |T4-BOX-26-CPP|T4-BOX-26-CPP \\ \\
At line 586 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-26-QPP|T4-BOX-26-QPP \\ \\
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3100 |T4-BOX-26-QPP|T4-BOX-26-QPP \\ \\
At line 589 changed 3 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-26-EXCEPT|T4-BOX-26-EXCEPT
|T4-BOX-26-OTHER|T4-BOX-26-OTHER
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3110 |T4-BOX-26-EXCEPT|T4-BOX-26-EXCEPT
|3120 |T4-BOX-26-OTHER|T4-BOX-26-OTHER
At line 626 changed one line
Users should verify the reported CPP/QPP Pensionable Earnings are correct according to the government specifications. \\
Users should verify the reported CPP/QPP Pensionable Earnings are correct according to the government specifications. \\ \\
At line 636 changed 5 lines
||Field Identifier
|T4-BOX-28-CPP-PRT
|T4-BOX-28-QPP-PRT
|T4-BOX-28-EI-PRT
|T4-BOX-28-PPIP-PRT
||Seq #||Field Identifier
|3130 |T4-BOX-28-CPP-PRT
|3140 |T4-BOX-28-QPP-PRT
|3150 |T4-BOX-28-EI-PRT
|3155 |T4-BOX-28-PPIP-PRT
At line 655 changed 3 lines
||Field Identifier||
|T4-BOX-29-PRT|This is used for the XML file only
\\ \\
||Seq #||Field Identifier||
|3160 |T4-BOX-29-PRT|This is used for the XML file only
\\
At line 661 changed 2 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-44|T4-BOX-44
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3180 |T4-BOX-44|T4-BOX-44
At line 670 changed 3 lines
||Field Identifier||Suggested Field Variable (Element)
|T4-BOX-46|T4-BOX-46
\\ \\
||Seq #||Field Identifier||Suggested Field Variable (Element)
|3190 |T4-BOX-46|T4-BOX-46
\\
At line 676 changed 11 lines
||Field Identifier||Suggested Field Variable||Suggested Field Variable (Element)
|T4-BOX-50-REG1|Constant|
|T4-BOX-50-REG2|Constant|
|T4-BOX-50-REG3|Constant|
|T4-BOX-50-REG4|Constant|
|T4-BOX-50-REG5|Constant|
|T4-BOX-50-RPP1| |T4-BOX-50-RPP1
|T4-BOX-50-RPP2| |T4-BOX-50-RPP2
|T4-BOX-50-RPP3| |T4-BOX-50-RPP3
|T4-BOX-50-RPP4| |T4-BOX-50-RPP4
|T4-BOX-50-RPP5| |T4-BOX-50-RPP5
||Seq #||Field Identifier||Suggested Field Variable||Suggested Field Variable (Element)
|3200 |T4-BOX-50-REG1|Constant|
|3210 |T4-BOX-50-REG2|Constant|
|3220 |T4-BOX-50-REG3|Constant|
|3230 |T4-BOX-50-REG4|Constant|
|3240 |T4-BOX-50-REG5|Constant|
|3205 |T4-BOX-50-RPP1| |T4-BOX-50-RPP1
|3215 |T4-BOX-50-RPP2| |T4-BOX-50-RPP2
|3225 |T4-BOX-50-RPP3| |T4-BOX-50-RPP3
|3235 |T4-BOX-50-RPP4| |T4-BOX-50-RPP4
|3245 |T4-BOX-50-RPP5| |T4-BOX-50-RPP5
At line 694 changed 3 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-52|T4-BOX-52
*Box 52 is rounded up to the nearest Dollar. No cents are printed. \\ \\
||Seq #||Field Identifier||Suggested Field Variable
|3260 |T4-BOX-52|T4-BOX-52
Box 52 is rounded up to the nearest Dollar. No cents are printed. \\
At line 700 changed 2 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-55|T4-BOX-55
||Seq #||Field Identifier||Suggested Field Variable
|3270 |T4-BOX-55|T4-BOX-55
At line 706 changed 2 lines
||Field Identifier||Suggested Field Variable
|T4-BOX-56|T4-BOX-56
||Seq #||Field Identifier||Suggested Field Variable
|3290 |T4-BOX-56|T4-BOX-56
At line 718 changed 2 lines
||Field Identifier||Suggested Field Variable
|OTHER-nn|T4-BOX-OTH-nn
||Seq #||Field Identifier||Suggested Field Variable
|4nnn|OTHER-nn|T4-BOX-OTH-nn
At line 736 changed 2 lines
A validating parser tool from any third party will perform the following checks on the government XML file generated by RPGRC:
\\
A validating parser tool from any third party will perform the following checks on the government XML file generated by RPGRC: \\
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__NEW for 2018:__\\
!Consent
At line 752 changed one line
__New BET4 self service form__! Displays a pdf copy of an employee's T4. This function is more performant than the RET4 function, as the windward report server is not utilized. \\ __BET4 reports the current year T4 only.__ \\ \\
Organizations can control the years the T4 forms are available for employees to print, by setting the EE_T4_GVT_RUN Preference on the IMST form.
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RET4 is still available for organizations who prefer to use it. On RET4, employees define the year they want to print and launch the report to generate their T4. The output is in a pdf format.\\ \\
!Employee T4’s – RET4 and BET4
The BET4 will produce current year T4’s only – if you’d like your employees to be allowed to print prior years, RET4 can be utilized – i.e. label the menu “T4 History”. The BET4 output of the T4 form will be in a pdf format. \\
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These functions can be added to the employee pay menu – or take advantage of the “Quick Links” to make this even easier.
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Organizations can control the years the T4 forms are available for employees to print, by setting the EE_T4_GVT_RUN Preference on the IMST form.
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Users must set up the EE_T4_GVT_RUN Preference with the values of the Gvt Run Numbers that contain the information for the employee's T4s (from the RPYEC run) on the IMST form, 'Preference' tab. The GVT Run numbers must be entered with comma separators and no spaces, such as 1234,3333,4567).
__IMST__
Users must set up the EE_T4_GVT_RUN Preference with the values of the GVT Run Numbers that contain the information for the employee’s T4s (from the RPYEC run) on the IMST form, Preference tab. \\
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The GVT Run numbers must be entered with comma separators and no spaces, such as 1234,3333,4567. \\ \\
At line 745 added 28 lines
__Setup – RET4__\\
For RET4 2019:
# Run RPYEC
# RPGRC – note the gvt run# and the _HL.xml
# Ensure that the _HL.xml is on the directory used for both RPGRC and RPT4W
#IMST – set up the gvt run# that exists on the _HL.xml on the EE_T4_GVT_RUN preference
#RPT4W – use the _HL.xml and fill in with the same directory, data should be populated in the UT tables and show on the T4 form
#RET4 will default with 2019 and then launch
\\
For RET4 2018 and previous years
# Do NOT run RPYEC
# Do NOT run RPGRC – but note the 2018 _HL.xml and take note of the gvt run# from this file
#Ensure that the 2018 _HL.xml is on the directory used for RPT4W
#IMST – set up the gvt run# that exists on the 2018 _HL.xml on the EE_T4_GVT_RUN preference
#RPT4W – use the 2018 _HL.xml and fill in with directory that has the 2018 _HL.xml file, data should be populated in the UT tables and show on the T4 form
#RET4 will default with 2019, type in 2018 and then launch
__Setup – BET4__\\
For organizations that wish to use the BET4 process, the implementation steps below must be followed:
#The new function “BET4” MUST be added to the appropriate menu and provide execution rights to respective role and/or user
#The ‘T4_GVT_RUN’ lexicon is used to identify the government runs that will be available to the user, to select and print their T4 forms. Organizations should always maintain this record to ONLY have the official government run record.
*To update the lexicon, on the IMLN form, for the Lexicon Name ‘T4_GVT_RUN’, enter a unique value in the ‘Saved Value’ field, such as '01' and enter the Government Run number in the ‘Displayed’ value field.
This page (revision-70) was last changed on 19-Oct-2022 20:29 by Karen ParrottTop