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Page References

Incoming links Outgoing links
CDN T 4 PROCESS
CDN T4 PROCESS

Version management

Difference between version and

At line 9 changed one line
The High Line RPT4/RPT4W/RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__
The High Line RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__
At line 11 changed one line
ADD LOGI BET4 HERE
The Canadian Government does not require employees to provide consent. As such, employees do not have to give consent in order to get their T4 forms online. \\ \\
At line 13 added 7 lines
New BET4 self service form! Displays a pdf copy of an employee’s T4. This function is more performant than the RET4 function, as it the windward report server is not utilized. \\
RET4 is still available for organizations who prefer to use it. \\ \\
The Electronic Consent logic has been removed, which means the employees do not have to give consent in order to get their T4/Releve 1 forms online. Organizations can now print the forms for selected employees using the new report parameter 'Status Type' and other existing report filters.
At line 27 removed one line
%%warning For Oracle reports, users must run all Government Form Print programs (i.e. RPT4, RPT4A, RPT4ANR, RPNR4, RPRL1, RPRL2) and send the report to PDF file instead of to the Previewer. All Form Print programs are aligned with the government forms in PDF format and allow you to adjust the parameters for 'Top Margin' and the 'Between Form Space' when generating the PDF file. Once the PDF file is generated, you do not need to adjust the page setup when printing.%%
At line 112 changed one line
* Generates the High Line XML file to feed into the Form Print programs RPT4, RPT4W, RPT4A, RPT4AW, RPRL1, RPRL1W etc. to print the T4, T4A or Releve Forms by employee \\ \\
* Generates the High Line XML file to feed into the Form Print programs RPT4W, RPT4AW, RPT4AW, RPRL1W, RPRL1W, etc. to print the T4, T4A or Releve Forms by employee \\ \\
At line 115 changed one line
* RPT4, RPT4W, RPT4A, RPT4AW, RPRL1, RPRL1W etc. to print government forms for the employee
* RPT4W, RPT4AW, RPT4AW, RPRL1W, etc. to print government forms for the employee
At line 121 changed one line
* Reads the Execution Run Log from the Form Print programs RPT4, RPT4W, RPT4A, RPT4AW, RPRL1, RPRL1W etc.
* Reads the Execution Run Log from the Form Print programs RPT4W, RPT4AW, RPRL1W etc.
At line 180 changed one line
[{InsertPage page='IDFDV_FORM_DEFINTIONS'}]
[{InsertPage page='IDFDV_FORM_DEFINITIONS'}]
At line 278 changed one line
*Users __MUST__ run the RMEX report with the RPT4/RPT4W run Mex ID to print the T4 grand totals to verify all records are printed.
*Users __MUST__ run the RMEX report with the RPT4W run Mex ID to print the T4 grand totals to verify all records are printed.
At line 288 changed one line
__New for 2018: The High Line RPT4/RPT4W/RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. Pre-printed forms are not required.__\\
__New for 2018:__ The High Line RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__\\
At line 290 changed one line
Once the year-to-date information is correct, run the RPT4/RPT4W report to print the T4 Forms.
Once the year-to-date information is correct, run the RPT4W report to print the T4 Forms.
At line 293 changed one line
* Users should write down the Execution ID of the RPT4/RPT4W run and run RMEX to obtain the grand total report
* Users should write down the Execution ID of the RPT4W run and run RMEX to obtain the grand total report
At line 295 removed 4 lines
For Oracle Reports, before running any reports, users must define the Destination Format as PDF on the 'Run Options' tab. \\ \\
Users should run all Government Form Print programs, such as RPT4, RPT4W, RPT4AW, RPT4ANRW, RPNR4, RPRL1, RPRL2 with this setting. \\ \\
At line 303 changed 3 lines
!RPT4 Report Parameters __* Oracle Report Only * __ \\
__2018 is the last year end Oracle Reports are supported.__
!RPT4W Report Parameters
At line 310 changed 9 lines
|Test Form Set-Up|Allows users to test their printer set up prior to printing the actual T4 forms. \\High Line recommends all users should run RPT4 with this toggle set to YES to print a sample on the actual T4 form to confirm the correct margin page set up. \\Users should do a printer set up test each time a different printer is used.\\Optional
|Trial Print only|When this toggle is set to YES, users can print T4 forms for verification. When set to NO (non-trial mode), RPT4 updates the GVT Headers Govt Print Stage of the run. \\Optional.
|Show T4 Form|Allows users the option to print the T4s with the form set up lines. \\ \\When users are running RPT4 for the actual T4 form printing, __DO NOT__ set this toggle to ON. \\ \\The downloaded form is for viewing and testing purpose only and should not be used to submit to the government or distributed to the employees. Users must print the T4s on the pre-printed forms provided by the government as these forms contain the correct wording on the back of the form. \\Optional. Default is NO.
|Directory Name|Defines the directory where the file will be saved. Must be the same as the RPGRC run.
|XML File Name|Defines the xml file name generated from RPGRC with the _HL.xml extension.
|Slips Per Segment|Defines how many forms to print before breaking and totaling. \\Users are no longer required to send in T4 Segments when filing less than 500 slips on paper forms, however, users have the option to use the T4 segments at their discretion.\\ \\If a user sends in T4 slips in a bundle of 200 or other quantities, then users must define this field. \\Optional.
|Adjust Top Margin|Defines the adjustment spacing for the Top Margin when printing the T4 form\\ \\Users should default to NULL or '00 - 0 line' adjustment to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits into the box\\ \\If adjustment is needed, re-run RPT4 by entering the Top Margin adjustment. \\From Lexicon [Top Margin Adjust.|X_TOP_MARGIN_ADJ] \\Optional.
|Between Form Space|Defines the adjustment spacing between 2 forms printed on the same page\\ \\Users should default to NULL or '0 - 0 line space' to begin testing\\ \\After the PDF file is generated, print one page on blank paper, align the paper with the pre-printed form and check if the alignment fits between 2 forms\\ \\If adjustment is needed, re-run RPT4 by entering the 'Between Form Space'. From Lexicon [Between Form Space|X_BTWN_FORM_SPACE] \\Optional.
|Show Frame (Test Only)|Allows users the option to print the T4s with the form set up lines. Default is NO. \\ \\When users are running RPT4 for the actual T4 form printing, __DO NOT__ set this toggle to ON. \\The downloaded form is for viewing and testing purpose only and should not be used to submit to the government or distributed to the employees. Users must print the T4s on the pre-printed forms provided by the government as these forms contain the correct wording on the back of the form.
|Test Form Set-Up|Defines if RPT4W should print the actual T4s, or to print a sample of the T4 form.
|Trial Print only|Defines if the Print Stage field on the IPGH form will be updated when the T4s are printed. \\When set to Yes, the field will not be updated. \\When set to No, the Print Stage will be changed to Forms Printed. \\Optional.
|Show T4 Form|This field is no longer supported. As of 2018 year end, all RPT4W print programs print the form lines, based on the government supplied form. Pre-printed forms are no longer required.
|Include Back Information|When set to YES, the report will print the information from the back of the T4.
At line 320 removed one line
__NOTE:__ If the combination of Adjust Top Margin and Between Form Space pushes the Form to go over onto the next page, users should check the alignment with the actual pre-printed form and re-run RPT4 with different Top Margin and Between Form Space options.
At line 322 removed 20 lines
!RPT4 Report Filters
||Field||Description
|Person Code|Optional. Person code of the employee being tested with. If a Person Code is not defined, all the employees in the xml file will be printed.
__Execution Report__
* Produces the grand total report from RPT4/RPT4W by running RMEX for the execution ID of T4 run.
* Enter the Execution ID of the RPT4/RPT4W run to generate a grand total report and balance to the RPYEC report.
!RPT4W Report Parameters __* Windward Report Only* __
||Field||Description
|Print T4 Copy|Defines if the Employer or Employee copy will be printed. Options are: \\*01: Employer Copy. Prints 3 employees on one page. Use as the Employer Copy to send to government or keep for reference. \\*02: Employee Copy. Prints 1 employee 3 times on 1 page. Use as the Employee Copy to distribute to the employees
|Exception Level|Defines the level of detail on the exception report. Users should always run with 'Exception Only' unless for needed for tracing
|Duplicate/Amended|Optional. Defines the text to print on the T4 form to indicate if it is a 'Duplicate' or an 'Amended' copy.
|Test Form Set-Up|Allows users to test their printer set up prior to printing the actual T4 forms. \\High Line recommends all users should run RPT4 with this toggle set to YES to print a sample on the actual T4 form to confirm the correct margin page set up. \\Users should do a printer set up test each time a different printer is used.\\Optional
|Trial Print only|When this toggle is set to YES, users can print T4 forms for verification. When set to NO (non-trial mode), RPT4 updates the GVT Headers Govt Print Stage of the run. \\Optional.
|Show T4 Form|Allows users the option to print the T4s with the form set up lines. \\ \\When users are running RPT4 for the actual T4 form printing, __DO NOT__ set this toggle to ON. \\ \\The downloaded form is for viewing and testing purpose only and should not be used to submit to the government or distributed to the employees. Users must print the T4s on the pre-printed forms provided by the government as these forms contain the correct wording on the back of the form. \\Optional. Default is NO.
At line 346 changed one line
|Status Type|Optional. Allows the selection of the generic status' used to categorize the employment status into specific groupings.
|Status Type|Optional. Optional. Allows organizations to print forms for a defined Status Type. Options are: \\* Active \\* Cobra \\* Inactive \\* Leave \\*Pending \\*Retired \\*Survivor \\* Terminated \\*Unpaid Leave
At line 348 removed one line
At line 350 changed 2 lines
* Produces the grand total report from RPT4/RPT4W by running RMEX for the execution ID of T4 run.
* Enter the Execution ID of the RPT4/RPT4W run to generate a grand total report and balance to the RPYEC report.
* Produces the grand total report from RPT4W by running RMEX for the execution ID of T4 run.
* Enter the Execution ID of the RPT4W run to generate a grand total report and balance to the RPYEC report.
At line 355 changed 2 lines
!RPT4/RPT4W Form Print Processing
New for 2018: The RPT4/RPT4W/RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. Pre-printed forms are not required. \\
!RPT4W Form Print Processing
New for 2018: The RPT4W and RPT4AW programs generate the form boxes, as well as the instructions on the reverse side. __Pre-printed forms are not required.__ \\
At line 358 changed one line
The RPT4/RPT4W Program Print Format is based on the Government published T4 (18) Form. \\ \\
The RPT4W Program Print Format is based on the Government published T4 (18) Form. \\ \\
At line 360 changed one line
* The RPT4/RPT4W Form Print program prints all information retrieved from the RPGRC xml file, according to the selection criteria.
* The RPT4W Form Print program prints all information retrieved from the RPGRC xml file, according to the selection criteria.
At line 363 changed 4 lines
* The RPT4/RPT4W program generates Summary Totals, by each Business Number, at the end of the RPT4/RPT4W run. A grand total is generated for all Business Numbers of the run.
* Users must run RMEX with the RPT4/RPT4W Mex ID to obtain the summary and grand totals to balance to the RPYEC Summary report.
* The RPT4/RPT4W summary and grand totals are accumulated for the Boxes shown on the T4 Form. The footnote codes are not totaled.
* Users should verify the RPT4/RPT4W Boxes balance to the RPYEC report.
* The RPT4W program generates Summary Totals, by each Business Number, at the end of the RPT4W run. A grand total is generated for all Business Numbers of the run.
* Users must run RMEX with the RPT4W Mex ID to obtain the summary and grand totals to balance to the RPYEC Summary report.
* The RPT4W summary and grand totals are accumulated for the Boxes shown on the T4 Form. The footnote codes are not totaled.
* Users should verify the RPT4W Boxes balance to the RPYEC report.
At line 368 changed one line
If the RPT4/RPT4W process cannot select any information from the xml file to print, users must run RMEX with the RPT4/RPT4W Mex ID to review any errors or exception messages to locate the problem.
If the RPT4W process cannot select any information from the xml file to print, users must run RMEX with the RPT4W Mex ID to review any errors or exception messages to locate the problem.
At line 371 changed 2 lines
!Laser Form Printing
When printing T4 forms using the Laser forms, users are required to print the Employer Copy and Employee Copy of the T4s.
!Form Printing
When printing T4 forms, users are required to print the Employer Copy and Employee Copy of the T4s.
At line 374 changed 2 lines
* When RPT4/RPT4W is run, the "Print T4 Copy" parameter defines if the Employer or the Employee Copy should be printed.
* Users must run RPT4/RPT4W twice; once to print the Employer Copy, and once to print the Employee Copy
* When RPT4W is run, the "Print T4 Copy" parameter defines if the Employer or the Employee Copy should be printed.
* Users must run RPT4W twice; once to print the Employer Copy, and once to print the Employee Copy
At line 397 changed one line
* RPGRC retrieves all GVT Headers with the Print Stage of 'Duplicate Requested' and generates the HL xml file for the Form Print RPT4, RPT4W, RPT4AW, RPRL1 programs
* RPGRC retrieves all GVT Headers with the Print Stage of 'Duplicate Requested' and generates the HL xml file for the Form Print RPT4W, RPT4AW, RPRL1W programs
At line 402 changed 2 lines
3. Run RPT4/RPT4W to print the duplicate forms
* Run the Form Print RPT4/RPT4W programs to read the HL xml file from RPGRC to print the duplicate forms
3. Run RPT4W to print the duplicate forms
* Run the Form Print RPT4W programs to read the HL xml file from RPGRC to print the duplicate forms
At line 409 changed one line
If a user discovers erroneous box information on the T4 form and needs to revise the Box information, users should either correct the employee amounts or modify the IDFDV set up and then re-run the RPYEC, RPGRC and RPT4/RPT4W processes. This produces the Amended T4 form.
If a user discovers erroneous box information on the T4 form and needs to revise the Box information, users should either correct the employee amounts or modify the IDFDV set up and then re-run the RPYEC, RPGRC and RPT4W processes. This produces the Amended T4 form.
At line 428 changed one line
* The RPGRC process will retrieve all GVT Headers with the Print Stage set to Amend, File not Created and generates the HL xml file for the RPT4/RPT4W print program.
* The RPGRC process will retrieve all GVT Headers with the Print Stage set to Amend, File not Created and generates the HL xml file for the RPT4W print program.
At line 434 changed 4 lines
5. Run RPT4/RPT4W to print the Amended forms.
* When the user is running RPT4/RPT4W with the new _HL.xml file, RPT4/RPT4W will automatically print the word DUPLICATE COPY or AMENDED on the T4 form, depending on the GVT Run option of the RPGRC run.
* If other wording is required to print on the T4 form, in the Duplicate/Amended parameter, users can enter the text for RPT4/RPT4W, such as CANCEL COPY or ORIGINAL COPY.
* At the end of the RPT4/RPT4W run in non-trial mode, the GVT Header Stage will be updated with either the DUPLICATE or AMENDED stage.
5. Run RPT4W to print the Amended forms.
* When the user is running RPT4W with the new _HL.xml file, RPT4/RPT4W will automatically print the word DUPLICATE COPY or AMENDED on the T4 form, depending on the GVT Run option of the RPGRC run.
* If other wording is required to print on the T4 form, in the Duplicate/Amended parameter, users can enter the text for RPT4W, such as CANCEL COPY or ORIGINAL COPY.
* At the end of the RPT4W run in non-trial mode, the GVT Header Stage will be updated with either the DUPLICATE or AMENDED stage.
At line 439 changed 2 lines
!RPT4/RPT4W Void Forms
* After the T4 slips are printed, the RPT4/RPT4W process will generate an intermediate Summary Total for the RMEX report
!RPT4W Void Forms
* After the T4 slips are printed, the RPT4W process will generate an intermediate Summary Total for the RMEX report
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* When RPT4/RPT4W is run, if there is more than one Government Registration Number from IDGR:
* When RPT4W is run, if there is more than one Government Registration Number from IDGR:
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** RPT4/RPT4W will generate totals for each Government Registration Number on the RMEX report.
** RPT4W will generate totals for each Government Registration Number on the RMEX report.
At line 484 changed one line
Users should read the following Form Descriptions and refer to "Employers' Guide - Filing the T4 Slips and Summary Forms" RC4120(E) Rev. 16" prior to setting up the IDFDV form.
Users should read the following Form Descriptions and refer to "Employers' Guide - Filing the T4 Slips and Summary Forms" RC4120(E) Rev. 18" prior to setting up the IDFDV form.
At line 763 changed one line
The government XML file layouts are provided by the government on their web site each year. High Line uses the IDIF form to define the government file as specified, in an xml format. \\
The government XML file layouts are provided by the government on their web site each year. High Line uses the IDIF form to define the government file as specified, in an xml format. \\ \\
At line 765 changed one line
The IDIF layout is provided by High Line with the year end software (SEED_IDIF_HL$CAN_T4_YYYY). Users do not need to modify this form.
High Line delivers the IDIF form layout using Seed data along with the Year End release. Users do not need to modify this form
At line 783 changed 2 lines
Employees can consent, or withdraw their consent, to print their T4 form through Self Service.
If an employee chooses to receive electronic T4 forms, they must enter their consent in the My T4 Consent form (WEPT4). \\
__NEW for 2018:__\\
At line 786 changed 2 lines
Employees must run the RET4 process and select the Reporting Year they want to print. The output T4 will be in a pdf format. \\ \\
If an employee has chosen to receive electronic T4 forms, using either the consent WEPT4 or IEPT4 form, a paper copy is __NOT__ printed during the RPT4 T4 printing process. \\ \\
The Canadian Government does not require employees to provide consent. As such, employees do not have to give consent in order to get their T4 forms online. \\ \\
At line 789 changed one line
Organizations can:
New BET4 self service form! Displays a pdf copy of an employee’s T4. This function is more performant than the RET4 function, as it the windward report server is not utilized. \\
At line 791 changed 2 lines
* Manage the consent for employees to receive electronic T4 forms using the Maintain Employee T4 Consent (IEPT4) form.
* Control the years that T4 forms are available for employees to print, by setting a Preference on the IMST form, as below.
RET4 is still available for organizations who prefer to use it. \\ \\
At line 764 added 4 lines
The Electronic Consent logic has been removed, which means the employees do not have to give consent in order to get their T4/Releve 1 forms online. Organizations can now print the forms for selected employees using the new report parameter 'Status Type' and other existing report filters.
This page (revision-70) was last changed on 19-Oct-2022 20:29 by Karen ParrottTop